# How to reallocate costs and revenue between Jobs

KB516

### Overview

Within Accentis Enterprise, it is possible reallocate the costs or revenue (or both) of one Job to another. You may be doing this, for example, to amend a Sales order from a locked period that was allocated to an incorrect Job, or if a Job has superseded another.

### How to reallocate revenue

Revenue is reallocated by creating a new Sales invoice with two lines. The first line will be associated with the new job (i.e. the job being reallocated to) for the amount that is being reallocated. The second line will be associated with the old job (i.e. the job being reallocated from) and have the same but negative value.

1. Navigate to Accounts receivable and select Sales Invoice.

1. Select New and enter the Customer code associated with the new Job.
2. In the first line, enter GLAccount in the Item code field and select the Line details button.

1. Enter the relevant details, as below, for the Sales invoice line form and select OK.
   1. Enter an appropriate account into the Income account field.
   2. Enter the job code for the new job into the Job code field.
   3. Enter 1.00 into the Quantity column.
   4. Enter the amount you are reallocating in the List price column.

1. In the second line, enter GLAccount in the Item code field and select the Line details button.

1. Enter the relevant details, as below, for the Sales invoice line form and select OK.
   1. Enter the same account as the first line into the Income account field.
   2. Enter the job code for the old job into the Job code field.
   3. Enter -1.00 into the Quantity column.
      - This is to give the line a negative value so that the total for the Sales invoice is 0.00.
   4. Enter the amount you are reallocating in the List price column.

1. Confirm the Total field is 0.00 and select Update.

### How to reallocate costs

Costs are reallocated by creating a new Manual journal entry with two lines. The first line will be associated with the new job and costs account (i.e. the job and account being reallocated to) for the amount this is being reallocated. The second line will be associated with the old job and costs account (i.e. the job and account being reallocated from) and have the same but negative value.

1. Navigate to General ledger and select Manual journal entry.

1. Enter the relevant details, as below, for the first line of the Manual journal entry.
   1. Enter an appropriate account into the Debit A/C field.
      - The costs account that you will be using depends on the costs that you are reallocating.
   2. Leave the Credit A/C field blank.
   3. Enter the amount you are reallocating in the Amount column.
   4. Enter the job code for the new job in the Job code column.
   5. Optionally, enter a description of the transfer into the Description field.
      - The amount of information you choose to include will depend on the reason for the transfer and your organisation’s processes and procedures.

1. Right-click the arrow to the left of the Line number column and select Insert row after selected line.

1. Enter the relevant details, as below, for the second line of the Manual journal entry.
   1. Enter an appropriate account in the Debit A/C field.
      - This may or may not be the same account as the first line and will depend on the costs you are reallocating. If it is the same account, there will be no difference to your P&L statement.
   2. Leave the Credit A/C field blank.
   3. Enter the negative value of the amount you are relocating in the Amount column.
   4. Enter the job code for the old job in the Job code column.
   5. Optionally, enter a description of the transfer into the Description field.
2. Confirm the Total amount($) field is 0.00 and select Update.

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Last edit 27/08/25