# How to issue a sales invoice before goods have been delivered

KB81

### Overview

When you want customers to pay you, but you haven’t yet delivered goods, you need to issue them paperwork on which they can pay.

### Process

#### Option 1 — Proforma invoice

Issue a proforma invoice report from the Sales order. No transactions happen in Accentis Enterprise, just a document on which the person can pay. When money is receipted, it is receipted against the Customer ’s account as a prepayment and no income is posted to your Profit & Loss. A prepayment credit will exist that can be consumed against a future invoice

#### Option 2 — Invoice a deposit line

Add a line with a non-stock item code called DEPOSIT to your sales order with a Quantity of 0. See how to do this How to add and use DEPOSIT or PROGRESS PAYMENT lines on a sales order. Dispatch the DEPOSIT line and invoice it:

1. The income account for the DEPOSIT line determines which General ledger account will accept the income – either an income account or an asset account (e.g. prepayments)
2. When you dispatch the actual goods, dispatch a negative quantity of the DEPOSIT so that it reverses the initial deposit. When invoiced, this will become a credit.

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