# Accentis Enterprise Administrator Permissions

This is a comprehensive list of all special actions available for users with Administrator permissions (by form).

A user has Administrator permissions if they, or their User group, have Administrator selected for the relevant Function on the Permissions form.

FORM | ACTIONS
--- | ---
GENERAL LEDGER |
Accounts | View and edit deleted accounts with the Allow display of deleted records menu option. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Currencies | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
ACCOUNTS RECEIVABLE |
Competitors | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Customer types | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Customer | Edit the following restricted fields: Customer code Customer name Customer type Discount type Customer notes Head office account: Customer code All fields on the Account tab (the Receipt money to account field is not a restricted field) All fields on the Rebates tab Shipping company account numbers View and edit deleted customers with the Allow display of deleted records menu option. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Deposit | Alter the User ID in the Entered by field. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Dispatch | Use the Recalculate Dispatch cost option from the Special menu. Alter the User ID in the Entered by field. Process Dispatches before their Date req’d (with a warning). Dispatch a lesser quantity than has been invoiced. Partially dispatch orders even when Allow partial shipment of order has not been selected. Process Dispatches for customers on Stop credit or over their Credit limit (with a warning). Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Dispatch return | Alter the User ID in the Entered by field. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
POS Receipt | Override warning that occurs when Account has been selected for Payment method when the customer is over their Credit limit.
Receipt | Alter the User ID in the Entered by field. Edit values in the Discount / Retention column. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Returned goods | Alter the User ID in the Entered by field. Update record relating to a Sales invoice where a Returned goods record already exists for that invoice. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Returned goods reasons | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Sales enquiry | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Sales invoice | Alter the User ID in the Entered by field. Edit the following restricted fields: Discount type List price Total Bypass and override Credit limit and Stop-credit checks. Bypass Minimum sales quantity checks for items. Update invoices where the Sell price is less than the current Cost / Quantity information for the selected Warehouse. Update invoices with no lines assigned. Update invoices where the Totals exceeds the total # of lines Dispatched/Totals, or where the Totals exceeds the Totals. Alter the Invoice # when System preference Allow Sales invoice administrators to manually override sales invoice numbers for new invoices has been selected. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Sales order | Edit the following restricted fields (uninvoiced orders only): Discount type All prices are tax exempt Description List price % Off Sell price Extended Total Approve orders totalling over the Sales order limit for non-admin user value. Unapprove orders. Edit approved orders. Alter the User ID in the Entered by field. Bypass Minimum sales quantity checks for items. Update orders where the Sell price is less than the current Current Cost / Quantity Summary for the selected Warehouse. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Sales quotation | Alter the User ID in the Entered by field. Edit the following restricted fields: Discount type List price Percent Off Sell price Total Bypass Minimum sales quantity checks for items. Update quotes where the Sell price is less than the current Current Cost / Quantity Summary for the selected Warehouse. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Shipping codes | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
ACCOUNTS PAYABLE |
Automated remittance | View data for Payroll payments: Users with Payroll Administrator permissions can view all payees. Users with non-administrator Payroll permissions can view normal employees, but protected employees will be censored. Users with no Payroll permissions cannot view data - payees will be censored to "Payroll payment". If "Hide any Automated Remittance with payroll-related data from non-payroll users" has been selected from your Payroll System preferences, then any user without Payroll permissions will not see Payroll Automated remittance records at all. Change the User ID of the Entered by field of memos (Automated Remittance Administrator permissions). Edit memos entered by other users (Automated Remittance Administrator permissions).
Payment | Use the Void All Remittances option from the Special menu. Alter the User ID in the Entered by field. Override Hold Payment check on Supplier invoice. Override warning where the Payment Amount differs from Supplier invoice Totals. Void Remittance status, change Cheque # / Remittance #, and override warning regarding change in Remittance Amount. View and edit Payroll payments. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Purchase order | Alter the User ID in the Entered by field. Edit This Order Has Been Approved by an Administrator. Override warning where the Reorder Qty is greater than the Quantity being ordered. Override warning where the Min order qty is greater than the Quantity being ordered. Update orders above the Purchase order limit for non admin users without receiving a warning. View and edit Protected records. Alter the Protected status of records. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Receive | Alter the User ID in the Entered by field. Override Hold Payment check on Supplier invoice. Update receives where the Cost Each differs from the Current Cost / Quantity Summary of the item without receiving a warning. Edit the exchange rate for foreign currencies with Command > SET exchange rate for this Receive. View and edit Protected records. Alter the Protected status of records. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Receive return | Alter the User ID in the Entered by field. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Supplier invoice | Alter the User ID in the Entered by field. Override warning where the Quantity invoiced is greater than the quantity Received. View and edit Protected records. Alter the Protected status of records. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Suppliers | View and edit deleted suppliers with the Allow Display of Deleted Records menu option. Use the Assign Inventory Items and Unassign Inventory Items functions. Use the Lodge current STP data to ATO function. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
INVENTORY |
Bill of materials | Edit values in the Bill of Materials (when the Inventory record is in EDIT mode)
Inventory | Flag items as "Approved" with the This item has been approved flag. Edit approved items. Edit Item code field. View and edit deleted items with the Allow display of deleted records menu option. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Item one-off entry | When Allow non-admin users to modify product groups and price groups for one-off items has not been selected: Edit Product and Price group fields.
Product groups | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Stock adjustment & revaluation | Alter the User ID in the Entered by field. Edit the Allocation account, regardless of accounts specified in the Stock adjustment reasons setup. Override warning where discrepancy of more than 20% exists between the Item cost and the Current Cost / Quantity Summary of the item. When Enable two phase Stock adjustments has been selected: Apply / Unapply stock adjustment from the Special menu. Automatically apply stock adjustment on update. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Stock adjustment reasons | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Stock assignment | Alter the User ID in the Entered by field. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Stock transfer | Alter the User ID in the Entered by field. When Enable two phase Stock transfers has been selected: Apply / Unapply stock transfer and Apply / Unapply stock transfer from the Special menu. Automatically apply stock transfer on update. Access the Admin menu. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Stocktake | Alter the User ID in the Entered by field. Alter the Item cost when editing or adding an unapplied stocktake. Apply / Unapply stocktake and Apply / Unapply stocktake from the Special menu. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Tax codes | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Warehouse | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
JOB COSTING |
Job groups | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Job stages | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Jobs | Edit deleted and Job closed jobs. Override stop-credit check when creating jobs, even when Perform stop credit check on customers when creating new jobs has been selected. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Timesheet | View and edit the Exclude the following time sheet columns specified in Job costing System preferences. Approve entries and Unapprove entries in a user's timesheet, even if you are not listed as their manager. View Protected employees in the Employee list, when Don't show protected employees on timesheet to non-admins has been selected.
MANUFACTURING |
Kit breakdown | Alter the User ID in the Entered by field. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Repair | Edit the Parts account field. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Work centres | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Work order | Delete all Work order actions tab associated with the work order, including those performed by other users. Delete a work order when Work order actions tab exist for that order. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
FIXED ASSETS |
Asset groups | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Fixed assets | View and edit deleted assets with the Allow display of deleted records menu option. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
PAYROLL |
Departments | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Employees | View and edit Protected employees. View and edit deleted employees with the Allow display of deleted records menu option. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Entitlements | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Human Resource Achievements | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Human Resource Groups | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Human Resource Worksites | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Human Resources | View HR records of all Human Resource Groups, even when Restrict non-admin HR users from viewing data that is not in their own HR group has been selected. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Leave items | View and edit deleted leave items with the Allow display of deleted records menu option. View and edit internal leave items. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Leave types | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Locations | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Pay frequencies | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Pay items | View and edit deleted pay items with the Allow display of deleted records menu option. View and edit internal pay items (certain fields only).
Pay run | Alter the User ID in the Entered by field. Add Protected employees to a pay run. View and edit pay runs containing Protected employees. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Superannuation funds | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Tax scales | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
DATABASE |
Contact Manager | View and edit deleted contacts with the Allow display of deleted records menu option. Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Dynalist manager | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Dynalist types | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
USER |
Customise Toolbar | Switch view of List of Users / Groups between Users & Groups / Users (where non-admin users can only view and edit individual users).
User preferences | View and edit preferences for other users, user groups, and the default profile.
View task list | With Memos/Tasks Administrator permissions for Users: View, edit, and delete other users' tasks and memos. Change the User ID of the Entered by field of memos.
SYSTEM |
Current table locks | Remove locks with right-click popup menu. View table locks in all databases connected to the server, rather than the current database only.
Current user logins | Force logout with right-click popup menu. Broadcast message to user with right-click popup menu. View user logins in all databases connected to the server, rather than the current database only.
Database list | Set databases to 'No Logins' mode. Remove 'No Logins' mode status from databases Copy database paths
Printers | Alter printers of other List of Users / Groups.
User groups | Change the User ID of the Entered by field of memos. Edit memos entered by other users.
Users | Edit Administrator password fields. View and edit deleted users with the Allow display of deleted records menu option. Change the User ID of the Entered by fields of memos. Edit memos entered by other users.

Last edit 28/05/24