# Preferences

The System Preferences available in Accentis Enterprise allow you to specify system defaults as well as other underlying settings affecting the general operation of Accentis Enterprise with respect to the current database.

Features

- Tree-based preference structure that allows the settings for each function group to be seen together
- All system preferences are controlled from a central screen
- The large range of system preferences on offer allow you to customisation Accentis Enterprise to suit your requirements
- A search text box allows you to find preferences within a function group that can display system options

Preferences form

Module: System

Category: System preferences

Activation: Main > System > Database setup

Form style: Multiple instance, SODA

Special actions available for users with Administrator permissions:

- None

Database rules:

- None

Field definitions
Company tab

Company name

Reference: text(64), mandatory

This is the name of your company or enterprise. It is used for reference purposes in reports.

Trading name

Reference: text(64)

This is the trading name of your company or enterprise. It is used for reference purposes in reports.

Business address

Reference: Address

This is the business address of your company or enterprise. This is used only for reference purposes in reports.

Postal address

Reference: Address

This is the postal address of your company or enterprise. This is used only for reference purposes in reports.

Contact details

Reference: Contact

These are the contact details of your company or enterprise. These details are used for reference purposes in reports. The Contact, Phone and E-mail are also included as the contact details for Single Touch Payroll lodgments.

ACN

Reference: text(15)

This is the Australian Company number of your company or enterprise. This is used only for reference purposes in reports.

ABN

Reference: text(14)

This is the Australian Business number of your company or enterprise. This is used only for reference purposes in reports.

TFN

Reference: text(15)

This is the Tax File number of your company or enterprise. This is used only for reference purposes in reports.

Web address

Reference: text(128)

This is the World Wide Web address (URL) of your company or enterprise, if applicable. This is used only for reference purposes in reports.

Branch code (reports)

Reference: text(5)

This is the branch code of your company or enterprise that can identify your branch from other branches on reports such as a Sales invoice. This is usually a short code (e.g. BNE) that can be integrated with a Sales invoice number on a report (e.g. BNE12003).

This code is also used in your ABA file description. For more information see All about ABA Files.

Last edit 29/05/24

Branch number (ATO)

Reference: number

This is the branch number of your company or enterprise as recorded by the Australian Taxation Office.

Comments

Reference: memo, expandable

This field provides an area where any required text can be specified relating to the company. This is used only for reference purposes in reports.

General ledger tab

Start of financial year

Reference: date, read-only

This is the date on which the current financial year started. While the Financial year for most businesses will generally be from 1st July to 30th June, it is possible to set the start of the financial year to the 1st day of any month.

If any journal transactions exist in Accentis, this field can not be manually changed. When an end of year rollover is performed on a database, the Start of financial year is automatically updated.

This field is used extensively throughout the system to determine and validate dates for the General ledger, account reconciliation and financial reports.

Rollover date

Reference: date, read-only

This is the date that the current database was rolled over from the previous financial year. When an end of year rollover is conducted, this is filled in with the date the rollover was performed.

This field can not be directly typed in. The only way to enter a date in this field other than completing an end of year rollover is by pressing the QuickList hot key. This will show a date picker from which a date can be selected and returned to the field.

This field is only used for reference purposes.

Journal lock date

Reference: date, QuickList

This is the date used to lock the General ledger by preventing transactions dated prior to this date from being edited. This is an important feature as once financial reports have been finalised, it ensures figures are not changed inadvertently.

Any user attempting to perform a journal transaction on any account for a date on or prior to the Journal lock date will not be able to complete the update. This includes any indirect journal entries such as a Dispatch or a Receive for a prior date.

If a user has a Journal lock date (set on their Users form) that is earlier than this Journal lock date, their user lock date will override this system lock date.

###### What does the icon mean?

Because this option can be overridden by a user's Journal lock date, if any user has a journal lock date prior to the system lock date, an exclamation icon will display to show that there is at least one user that can update journal entries prior to the system lock date.

Last edit: 15/07/2026

Local currency

Reference: Select from list, HotEdit

When the local currency for a database is changed in the system preferences, the price 1 currency for all inventory items is also updated to match the new local currency as these two currencies should never differ.

Contact details

Reference: Contact

These are the contact details of the accounts manager. This is used only for reference purposes on reports (e.g. enquiries information on statements)

Financial report directory

Reference: text(128)

This is the directory where the financial report template files are located. When you select the financial reports option from the menu, a list of reports that exist in the specified directory are shown.

Enable financial reports menu function

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Append DR_ / CR_ to Customer / Supplier accounts

Reference: Yes/no

This option indicates whether accounts created for new customers and suppliers should have a dr_ / cr_ appended to their front for easy recognition.

Prefix character for direct account entry

Reference: text(1)

This field allows you to specify a prefix character to use for direct account entry. By default, this character is a period "." but can be any non-numerical/non-letter character on your keyboard.

For example, by default, direct account entry on a Purchase order will look like: .accountname

However, if a different character is specified in this field, it could look like: /accountname or ?accountname.

Default Customer / Supplier account profit centre

Reference: Select from list, HotEdit

This is the profit centre that will be automatically assigned to accounts created when a Customer or Supplier is added.

CSV to QIF conversion command ID

Reference: Text(9)

Information is under review for a new version and will be updated soon.

General ledger > Accounts tab

General ledger accounts
Default manual journal entry suspense account

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Accounts receivable accounts
Default customer parent account

Reference: Account Field Type, QuickList

This is the account that will be assigned by default as the parent account of any customer accounts that are automatically created when entering a new customer.

Default bank account

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Default account for receipt of cheques / cash

Reference: Account Field Type, QuickList

This is the account that will be assigned by default as the Receive into account when completing a Receipt with a type of either Cash or a Cheque.

Interbranch customer Cost of sales account

Reference: Account Field Type, QuickList

This is the General ledger account that will be used to debit the value of any Dispatch transaction for a Customer that has been flagged as an inter-branch Customer.

Interbranch customer Income account

Reference: Account Field Type, QuickList

This is the General ledger account that will be used to credit the value of any Sales invoice transaction for a Customer that has been flagged as an inter-branch Customer.

Rebate expenses account

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Rebate provision account

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

POS Cash on hand account

Reference: Account Field Type, QuickList

This is the account that will be assigned to the Receive into account for the Receipt when a Point of Sale Invoice is performed for cash or cheque.

POS Direct deposit account

Reference: Account Field Type, QuickList

This is the account that will be assigned to the Receive into account for the Receipt when a Point of Sale Invoice is performed for card.

Accounts payable accounts
Default drawing account

Reference: Account Field Type, QuickList

This account will be assigned by default as the Drawing account when a new Payment is created.

Default uninvoiced receivings account

Reference: Account Field Type, Quicklist

This account is used to hold the value of any Receive or Receive return Items that have not yet been fully invoiced with one or more Supplier invoices. When an item is first received, the value of the item is debited to the Items stock account and the same value is credited to the Uninvoiced receivings account. When the same item is invoiced, the value is debited from the Uninvoiced receivings account and credited to the appropriate creditor’s account.

Default supplier parent account

Reference: Account Field Type, QuickList

This is the account that will be assigned as the parent account of any creditor accounts that are automatically created when entering a new creditor.

Voluntary withholding account

Reference: Account Field Type, QuickList

This is the account that will be used to hold amounts that a creditor has decided to have voluntarily withheld from a payment.

No ABN withholding account

Reference: Account Field Type, QuickList

This is the account that will be used to hold amounts that are withheld from a payment for a creditor because their ABN was not specified.

Inventory accounts
Standard cost variance account (materials)

Reference: Account Field Type, QuickList

If Enable real-time standard costs revaluation is enabled:

- When a Work order done transaction is performed, the non-labour component of the Work order's total variance is posted to this account (the total variance excluding the amount posted to the Standard cost variance account (labour)).
- When any other transaction is performed for incoming goods, the difference between the actual cost of the transaction and the item's Standard Cost is posted to this account.

If Perform automatic variance adjustment for residual stock value is enabled:

- When an item's quantity in stock is zero, any residual value is posted to this account.

Last edit: 05/03/2026

Standard cost variance account (labour)

Reference: Account Field Type, QuickList

If Enable real-time standard costs revaluation is enabled:

- When a Work order done transaction is performed, the difference between the actual labour cost of the Work order and the Estimated labour cost is posted to this account.

Last edit: 05/03/2026

Stocktake stock variance account

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Manufacturing accounts
Overheads recovery account

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Work order job costings account

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Default Repair parts account - Warranty

Reference: Account Field Type, QuickList

This field will determine the default General ledger account that will be used as the parts account when a Repair is created that is flagged as a warranty repair.

Default Repair parts account - Non warranty

Reference: Account Field Type, QuickList

This field will determine the default General ledger account that will be used for the parts account when a Repair is created that is NOT flagged as a warranty repair.

Default Repair parts account - Internal

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Payroll accounts
Bank account

Reference: Account Field Type, QuickList

This account will be automatically used as the drawing account for payments generated when applying a payrun. The account for the automatically-generated Payment record can then be modified manually, if necessary, after the Pay run has been applied.

Payroll (Nett pay) suspense account

Reference: Account Field Type, QuickList

This is the General ledger account that is used to store all net amounts eligible to be paid to employees that have not yet been disbursed through appropriate Payment records. When a Pay run is applied, all net amounts to be paid to employees are debited to this account, and then as the Payment records are automatically generated for the Pay Methods for the employees, the same amounts are credited from this account.

If the allocation of payment methods for an employee does not fully allocate all of their net pay then the difference will remain in the Payroll (Net pay) account. Furthermore, the total debits to this account will show the total amount that has been deemed to have been paid (whether or not it was fully allocated) to employees.

PAYG withheld suspense account

Reference: Account Field Type, QuickList

This is the General ledger account that is used to hold any income tax withheld amounts calculated during the application of a Pay run. A withheld amount is shown as a Pay item in an employee’s Pay run Pay items having a type of Tax.

Other withheld amounts (for example superannuation or deductions before or after tax) have separate General ledger accounts that are used to hold the amounts.

Superannuation suspense account

Reference: Account Field Type, QuickList

This is the General ledger account that is used to credit all employer-sponsored superannuation amounts that are automatically calculated for every Pay item that has the Calculate superannuation on this pay item option set.

PC Defaults accounts
Override default account for receipt of cheque / cash

Reference: Account Field Type, QuickList

Information is under review for a new version and will be updated soon.

Accounts receivable tab

Options list
Allow non-admin users to manually override customer line prices

Reference: Yes/no

This option determines whether or not Non-Admin users can change line prices and the discount type on Sales Quotations, Sales Orders and Sales Invoices.

Allow non-admin users to change discount types for Sales quotations, Sales orders and Sales invoices

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Print customer line prices by default

Reference: Yes/no

This option determines whether or not the 'Print line prices' option is set by default when adding a new Sales order.

Support customer settlement discounts

Reference: Yes/no

This option determines whether or not settlement discounts are available for use.

Display promotion field for Sales quotations, Sales orders and Sales invoice

Reference: Yes/no

This option determines whether or the promotion field will appear on Sales orders.

Make promotion field mandatory

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Make P/O # field mandatory on Sales orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Make job code mandatory for Sales orders and invoices

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow use of job cost centres on sales

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow “Entered by” field for POS invoices to be changed without admin permissions

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Remove 0 quantity lines from Dispatches

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default new Sales orders to “approved”

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default new Sales orders to “confirmed”

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Unconfirmed Sales orders DO NOT commit stock

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Unapprove Sales orders that fail credit checks when entered by non-admin users

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Perform credit limit checks

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Perform credit terms checks

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t perform any credit checks when dispatching

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Include Sales invoices in job work in progress calculations

Reference: Yes/no

This option when selected will defer income for sales invoice lines that allocated to a job.

- Any invoices raised for jobs which have a work in progress account and which are not flushed, will CREDIT the job’s WIP account instead of the income G/L account
- When the job is flushed, all deferred income per above will be posted to the income G/L account for the invoice as at the Date flushed of the job
  - A job can only be flushed once

Allow Sales invoice line descriptions to be modified independently of Sales orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Add customer delivery instructions to Sales order comments / special instructions

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Support line item grouping on Sales quotations and Sales orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically assign line grouping when adding items to a Sales quotations or Sales order

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default Sales invoice date to Dispatch date

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Receipts for credit cards default to cash on hand account

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow multiple Dispatches per Sales invoice

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Display costing information on the extended item information window

Reference: Yes/no

This option allows for costing information to be displayed on the Extended item information window.

Display quantity information on the extended item information window

Reference: Yes/no

This option allows for quantity information to be displayed on the Extended item information window.

Auto-fill Receipt values when performing Sales order pre-payment

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow POS Dispatch transactions to take stock into negative figures

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow stock items to be manually added to Sales invoices

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t create new Receipt when allocating pre-payments

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use customer's Accounts manager as default "Our contact" for sales functions

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't default Receipt date to today's date

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t allow POS receipts to be placed on "Account" for customers with zero value credit limit

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Preserve Sales order prices on Sales invoice when derived from a Mark up on cost discount

Reference: Yes/no

This option means that when a Sales invoice is created from a Sales order that is using a Cost + % Discount structure, the SELL price of items will not be re-calculated to reflect the item's current cost.

NOTE: It is important to note that if you turn this preference on, you cannot guarantee that Cost+ 0% sales will accurately represent the cost of the item. If you use a Cost+ 0% discount structure to achieve cost parity between two branches of your company, for example, you should not activate this system preference as it will risk unbalancing your accounts.

Last edit 28/02/24

Auto-fill Dispatch line quantities

Reference: Yes/no

This option will fill Dispatch quantities to full quantity remaining, unless the option Fill with required scheduled quantity instead of full quantity remaining has been selected.

Fill with required scheduled quantity instead of full quantity remaining

Reference: Yes/no

This preference does nothing unless the Auto-fill Dispatch line quantities is ticked. When both system preferences are ticked, the quantities on a dispatch will auto-fill to the amount scheduled. i.e the total quantity scheduled for today or earlier minus the quantity already dispatched

Allow tax codes to be set on Customers and Sales records

Reference: Yes/no

This preference allows Tax codes to be set for Customer records as well as Sales quotations, Sales orders, and Sales invoices.

By default, lines on Sales quotes, orders, and invoices will use the tax code that has been allocated to the Item. Using a Customer-specifc tax code will override this functionality and will assign the specified tax code to the record as a whole.

You may choose to use this for organisations that have region-based tax regimes (e.g. United States), and need a tax code / jurisdiction to default per customer. You would also use this for customers who are always tax exempt, or need to be set to a special tax code for any other reason. You can use keyboard shortcut F12 to manage this field.

If you don't need to use this for any specific reason, it's best to leave it empty and let the system enter the default values. Incorrect use can cause undesired effects, so only use it if you are sure you understand what its effects will be.

Last edit 26/02/24

Auto-calculate sell price for template-based one off items

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't perform any rounding on POS invoices when paid by cash

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow non-admin users to dispatch "Hold deliveries" Sales orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Remove “Hold deliveries" flag from Sales orders when dispatched

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow warehouses to be set per line on Sales records

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automate Dispatches generated from an action menu

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Round all prices calculated from discount structures to two decimal places

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t auto-fill serial numbers on Dispatch from Sales order

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Include “Disallow use” items in lookups on Sales quotations and Sales orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow duplicate dates in Sales order delivery schedules

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't auto-fill 'Our contact' with the current user on Sales quotations, Sales orders and Sales invoices

Reference: Yes/No

Information is under review for a new version and will be updated soon.

Use 'Date required' as the date ordered for ECX-imported sales orders required before the current date

Reference: Yes/No

Information is under review for a new version and will be updated soon.

Allow Sales invoice administrators to manually override sales invoice numbers for new invoices

Reference: Yes/no

Sales invoice number becomes a typeable field for admins when ADDing a new sales invoice (not when editing).

Don't include warehouse addresses in address drop-downs

Reference: Yes/no

This option will exclude the warehouse addresses in the address combo-box on any Sales order, Sales quotation and Sales invoice forms.

Don't warn when dispatching a Sales order that is not due for delivery

Reference: Yes/no

This option will disable warnings when dispatching and the scheduled delivery quantity is exceeded, or the Sales order is not due to be dispatched. This option does not disable any errors that can occur, just the warnings that may display for the user.

If the Sales order is not allowed to be delivered early and the user and not an admin user, an error will appear for the user, regardless of this option has been set or not.

Always refresh job, address and pricing details when duplicating a Sales quote, order or invoice

Reference: Yes/no

When duplicating either a sales quote, order or invoice, it is possible that the current details of the customer are now different to the details when the original record was created. As a result, the user will be asked whether or not they would like the current information about the customer to be used to update the data on the duplicated record (otherwise leave it exactly as per the original document).

If your preference is to always update the latest customer details when duplicating, and not be asked this question each time, then this system option will suppress the warning message and always update duplicated records to have the current customer information.

When performing a Dispatch loop, fill the dispatch from previous record

Reference: Yes/no

When this option is on, the date auto-filled in a dispatch loop will be the date that was entered for the previous dispatch in the loop. The first in the loop will remain the same.

Allow saving of zero quantity sales order schedules (instead of deleting them)

Reference: Yes/no

When enabled, delivery schedules with a quantity of 0 will not be ignored, and will be saved as normal. On the Sales Order line details form, schedule lines can be deleted by clearing the date instead.

Show warnings regarding zero quantity Sales invoice lines

Reference: Yes/no

When enabled, a warning box will be displayed during Update if there are any zero quantity lines.

Don't use customer's business address as a default delivery address

Reference: Yes/no

When selecting a customer for a quote, order or invoice, the Delivery address details will auto-fill with the default delivery address for that customer. If there is no default delivery address it will autofill with the customer's details. (The Billing details section on the General tab of the Customer form).

When this system preference is enabled, the address will not be auto-filled when there is no default delivery address.

This system preference only applies to the DELIVERY address, not the INVOICE address.

Suppress Date required and Ship date warnings on Sales orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Fill empty dispatch lines with a zero quantity

This system reference relates to pre-filling the dispatch line quantity in the Dispatch form. Where a dispatch line quantity would normally be pre-filled with blank, this system preference (when active) will instead result in these being pre-filled with 0. These “0” quantity lines will be saved and can be used for reporting and it can enable them to be invoiced and therefore display on sales invoices as “backordered” items.

There is another system preference called Remove 0 quantity lines from Dispatches which, if active, will still remove the 0 quantity lines on update of the record.

Alert user on sales order entry if customer has open quotes

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically synchronise sales order line quantity entry with single-entry delivery schedules

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not populate invoices with hire items that have been returned

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Suppress warnings about price updates on warehouse changes (always update)

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not populate invoices with hire quantities when edited

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use date required as default dispatch date

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Suppress price warnings when importing ECX Sales orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Highlight lines containing text

Reference: Text

When text is typed into this box, any items in the list view that contain the text in the box will be highlighted. This is updated every time the user types a character into the box. If the box is empty, all of the lines will be deselected.

The selection set will be cleared or lost if the user clicks in the box, since it's assumed the user is selecting the items for their own purposes (to keep track while scrolling through the options for example.)

Last edit 21/11/19

Default sales warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Warehouse field by default when creating a new sales record (Sales quotation, Sales order, or Sales invoice).

Last edit: 17/12/2025

Default POS warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Warehouse field by default when creating a new Point of Sale Invoice.

Minimum markup threshold

Reference: Quantity

When a value is added to this field, it means that a check will be performed whenever an item is transacted, i.e. upon updating a Sales quotation, Sales order or Sales invoice. This check is to ensure that the SELL price of an item is no less than the sum of the COST price + the Minimum Markup Threshold percentage. This is used to ensure that you are always making a minimum margin on the cost of the product.

When entering a value into this field, there are three available options:

- Leave the field empty: The check will not be performed, and an item can be sold for less than its cost price without producing a warning.
- Set the value to 0: The check will be performed, and a warning will appear when an item's sell price is less than its cost price.
- Set the value to >0: The check will be performed, and a warning will appear if an item's sell price is less than its cost price + the specified percentage of its cost price.

If a record is updated and produces a warning alerting the user that an item's sell price is less than the specified minimum, the user can choose not to continue and increase the sell price, or to continue regardless. To proceed without increasing the sale price of the item, the user will either need to have administrator permissions or request an administrator override.

There are two situations in which a record can be updated without requiring administrator permission. These are:

- The record being updated is a Sales invoice, and the item in question is linked to a Sales order line (in which case the administrator override must have already been performed when the Sales order was updated), or
- The record being updated is an unapproved Sales order (The Sales order option of This order has been approved by an administrator has not been ticked, and the System preference Default new Sales orders to “approved” has not been ticked, and the Sales order total is higher than the Sales order limit for non-admin user).

A Minimum Markup Threshold can be specified in three places: on the Minimum markup threshold form, on the Minimum mark-up threshold form, and within your Minimum markup threshold. These are preferenced as follows:

- If an item has a Minimum Markup Threshold specified, then this value will be used regardless of any other values.
- If an item has no individual %, but is part of a Product group with a Minimum Markup Threshold specified, then this value will be used regardless of a system-wide value.
- If neither an item nor its Product group have a %, but a system-wide Minimum Markup Threshold has been specified, then this value will be used.
- If an item has no Minimum Markup Threshold specified on any of these three levels, no warnings will be produced.

Last edit 30/11/23

Dispatch lines Extra information field name

Reference: text(10)

Information is under review for a new version and will be updated soon.

Sales order limit for non-admin user

Reference: currency

Information is under review for a new version and will be updated soon.

Default days from Order date to date Required

Reference: number

Information is under review for a new version and will be updated soon.

Default POS customer

Reference: QuickList, Text(12)

Information is under review for a new version and will be updated soon.

Contact details

Reference: Contact

These are the contact details for the Accounts receivable department of your company or enterprise. These details are used for reference purposes in reports.

Accounts payable tab

Options list
Display costs in Receive form

Reference: Yes/no

This option determines whether or not the cost each for items is displayed on the Receive form.

Show all previously used units for item supplier combination in pop up units menus

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Purchase orders for a job default to “Direct to Job”

Reference: Yes/no

This option will set the “Default to Direct to Job ” option on the purchase order form to ON each time you create a purchase order. If your business regularly receives stock for the purposes of sending straight out to a job, you might find it convenient to always have this option on so that users don’t forget at the time of entering the purchase order.

Make job code mandatory for all Purchase orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Make job code mandatory for all Supplier invoices

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default Purchase order “Required date” to current date

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Make “Delivery #” field mandatory for Receives

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow use of job cost centres on purchases

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use supplier's item description on Purchase orders if one exists

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default new Purchase orders to “Approved”

Reference: Yes/no

This option will set the status of all new Purchase orders to Approved by default. This option does not override any Purchase order authorisation limits determined by the Purchase order limit for non admin users or by a User's P/O auth. limit. If this option is set and a user attempts to update a Purchase order which they are not authorised to approve, they will receive a warning alerting them that the Purchase order will have an "unapproved" status.

For more information about Purchase order approvals, see All about Purchase Order Approvals.

Last edit 04/12/23

Default new Purchase orders to “Confirmed”

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Unconfirmed Purchase orders DO NOT put stock on order

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Include account details in ABA header file

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use Bank account name instead of Company name in ABA files

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Include Debit side entry in ABA files created for automated remittances

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use 'N' in preference to a blank payment indicator within ABA file output

Reference: Yes/no

When unchecked: uses blank for optional data in ABA file output.

When checked: uses N for optional data in ABA file output.

Allow over receiving of Purchase orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use an item’s last cost on Purchase orders if the supplier price is $0

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow multiple Receives per Supplier invoice

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use plain text format for remittance advice emails

Reference: Yes/no

If this option is on:

- When using the Email text remittance notification option from an Automated remittance, or the Email Remittance Notification option from a Supplier Payment:
  - A Remittance advice email will be sent to the relevant Suppliers. This email will not have a Remittance advice PDF attached, and the details for the remittance will instead be included in the body of the email.

If this option is off:

- When using the Email PDF remittance notification option from an Automated remittance, or the Email Remittance Notification option from a Supplier Payment:
  - A Remittance advice email will be sent to the relevant Suppliers. This email will have a Remittance advice PDF attached that includes the details for the remittance. The body of the email will contain the Company name and ABN that are set in your database's Preferences.

Last edit: 06/03/2026

Don't default Supplier invoice date to today's date

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Always use Receive's exchange rate for Supplier invoices

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't warn about inventory cost variations on Purchase orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't warn about inventory cost variations on Receives

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default new Supplier invoices to "On hold"

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default Receive quantities to full quantity remaining

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't allow editing of Supplier invoices from prior to the Journal Lock date

Reference: Yes/no

This option ensures that nothing about a supplier invoice can be modified if the date of the invoice is prior to the journal lock date. Normally, you can modify a supplier invoice that is dated prior to the journal lock date, provided that the financial amounts do not change. However, with this option set, even if the amounts are to stay the same, users are still not able to change any details – for example, job cost centres on lines.

Show warnings regarding flushed jobs when adding new Purchase orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't allow direct account entry on Purchase orders

Reference: Yes/no

Ticking this preference disables direct account entry on Purchase orders for all users, regardless of their level of permissions.

For more information about how this preference is used, please see Why can't I search the Chart of Accounts?

Last edit 02/02/24

Only allow Purchase order direct account entry for users with view permissions on Accounts

Reference: Yes/no

Ticking this preference means that regardless of the permissions added to the Chart of Accounts form, only users with Accounts permissions can use direct account entry.

For more information about how this preference is used, please see Why can't I search the Chart of Accounts?

Last edit 02/02/24

Users cannot approve their own Purchase orders

Reference: Yes/no

This option allows you to ensure that all Purchase orders are viewed by two different people before they are approved. This may be necessary if you are regularly creating Purchase orders with very high totals, for example.

This option is not negated by administrator permissions - if this option has been selected, admin users will also need to have another user approve their Purchase orders.

For more information about Purchase order approvals, see All about Purchase Order Approvals.

Last edit 04/12/23

Include an XML remittance file when sending plain text format remittance advice emails to suppliers

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow Receive lines to be invoiced to closed jobs

Reference: Yes/no

Allows you to create Supplier invoices for Receive lines even if the linked Job is already closed. This only applies if the invoice will not result in a change to the Receive transactions.

In other words:

- The exchange rate of the Receive cannot change.
  - Because the exchange rate of the Supplier invoice must match the exchange rate of the Receive, if the system preference Always use Receive's exchange rate for Supplier invoices is unticked when you attempt to create the Supplier invoice, then Accentis Enterprise will attempt to modify the Receive to match the Supplier invoice's exchange rate.
- The date of the Receive cannot change.
  - If the system preference Always ensure Receive records are changed to match Invoice date is ticked when you attempt to create the Supplier invoice, then Accentis Enterprise will attempt to modify the Receive to match the Supplier invoice's date.
- The price of the Receive cannot change.
  - If the price on the Receive is different from the price on the Supplier invoice that you are attempting to create, then Accentis Enterprise will attempt to modify the Receive to match the Supplier invoice's price.

Last edit: 19/12/2025

Allow over-allocation of payments to supplier invoices

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow tax codes to be set on Supplier invoices

Reference: Yes/no

Prevents the ability to edit the tax code on an individual line item within a Supplier invoice.

When creating Purchase orders from Sales orders, do not consolidate items

Reference: Yes/no

Prevents consolidation of the same items on multiple lines of a Sales order when generating a Purchase order

When creating Purchase orders from Sales orders, always use the default warehouse

Reference: Yes/no

When this option is ticked, a Purchase order created from an Sales order will be preset with the Accounts Payable default warehouse. This is the warehouse set in System preferences, same as the one used when creating a new Purchase order from scratch. When the option is unticked, the warehouse of the new Purchase order will be set to the warehouse of the Sales order it was created from.

Don't prompt to automatically assign serial or batch numbers when receiving stock.

Reference: Yes/no

This option will disable the prompt to automatically assign serial or batch numbers when receiving stock. It will instead show an error informing the user that serial numbers have not been provided.

Suppress warnings regarding items not being supplied by the selected supplier

Reference: Yes/no

Checking this preference will suppress two warnings on the Purchase order form:

1. The item is not supplied by the supplier
2. Direct account code entry has not been recommended for this supplier

Always ensure Receive records are changed to match Invoice date

Reference: Yes/no

If active, when a supplier invoice is updated, linked receives will have their date changed to the date of the supplier invoice. (and have their transactions recalculated).

Don't allow individual payments to be changed or deleted if part of an automated remittance

Reference: Yes/no

When this option is enabled, voiding or deleting payments that were remitted as part of an automated remittance will not be possible.

The payment details and remittance details panels will be disabled for these kinds of payments, preventing edits of those details.

Remove Purchase order approvals action from the Action menu

Reference: Yes/no

When this option is ticked, the option to disapprove/approve a Purchase order is removed from the Action menu. If this option is ticked, Purchase orders will only be able to be approved upon updating the record.

For more information about Purchase order approvals, see All about Purchase Order Approvals.

Last edit 04/12/23

Enable auto-allocation of prepayments/overpayments

Reference: Yes/no

This option allows you to allocate the full amount of a Payment to a Supplier invoice when the value of the Payment exceeds that of the Supplier invoice. When a Supplier invoice has been over-allocated, this option will then automatically create a prepayment debit entry Supplier invoice, and the excess (overpayment) from the Payment will be allocated to this debit invoice. This prepayment/overpayment will show up in your Supplier invoice listing and you will be able to reconcile your accounts.

Last edit 28/02/24

Perform "Create purchase order" report actions on a per-supplier basis

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Lock receive and invoice exchange rates to pre-payment rate

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Perform credit limit checks

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow selection of Warehouse for manual Supplier invoice lines

Reference: Yes/no

This option allows the Warehouse field to appear in the Supplier invoice form. When a Warehouse is selected for a Supplier invoice, the accounts assigned to any manual lines on that invoice will be drawn from the selected warehouse rather than the Purchase order warehouse.

Please note: Warehouses cannot be set per individual line, but rather for all manual lines on the invoice as a whole.

Only allow administrators to change EFT payment information

Reference: Yes/no

Information is under review for a new version and will be updated soon.

On receives, use direct P/O price per unit

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow non-admin users to process unallocated payments

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow users to Edit approved P/O's that are above their authorisation limit

Reference: Yes/no

This option gives users the ability to edit approved Purchase orders that are above their authorisation limit. When a user edits an approved Purchase order that is above their authorisation limit, the Purchase order will require re-approval before the user can update the record with their changes.

For more information about Purchase order approvals, see All about Purchase Order Approvals.

Last edit 04/12/23

Highlight lines containing text

Reference: Text

When text is typed into this box, any items in the list view that contain the text in the box will be highlighted. This is updated every time the user types a character into the box. If the box is empty, all of the lines will be deselected.

The selection set will be cleared or lost if the user clicks in the box, since it's assumed the user is selecting the items for their own purposes (to keep track while scrolling through the options for example.)

Last edit 21/11/19

Default Purchase order warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Warehouse field by default when creating a new Purchase order.

Default EFT reference text

Reference: text(18)

When creating an EFT data file from an Automated remittance, this is the text that will appear as the Lodgment reference for each payment included in the remittance.

Supplier withholding rate

Reference: quantity

This is the rate that will be used to determine the amount to be withheld from a payment to a supplier if a withholding amount is applicable. This actual rate used for withholding will be the higher amount of this rate and the supplier’s voluntary withholding rate (if specified).

Don’t withhold for Supplier invoices < $(X)

Reference: currency

This is the amount for a Supplier invoice below which nothing will be withheld if no ABN is specified for the creditor.

Purchase order limit for non admin users

Reference: currency

This field allows you to specify a Purchase order authorisation limit for non-admin users. This means that if a user creates a Purchase order that is above this limit, it will default to "Unapproved" and will require administrator approval. This is a blanket limit for all non-admin users, however limits can be specified for different users on the User form with the P/O auth. limit field.

If a user has their own authorisation limit set, that figure will take precedence over this limit, allowing for specific restrictions or permissions for certain users while keeping a blanket limit for the rest.

If you want to ensure that non-admin users cannot enter approved $0 Purchase orders, you can enter a negative dollar amount into this field.

For more information about Purchase order approvals, see All about Purchase Order Approvals.

Last edit 04/12/23

Contact details

Reference: Contact

These are the contact details of the Accounts payable department of your company or enterprise. This is used for reference purposes on reports.

Inventory tab

Options list
Allow inventory transactions during stocktake

Reference: Yes/no

This field specifies that inventory transactions that affect stock are still allowed to be conducted on items that are currently included in an un-applied stock-take.

Allow non-admin users to modify product groups and price groups for one-off items

Reference: Yes/no

When adding or editing a one-off item, this field specifies whether product groups and price groups can be modified only by Admin users or by any users with Add / Edit permissions for one-off items. If this option is set to only allow Admin users to modify product groups and price groups, this setting will override the permissions assigned to non admin users.

Enable two phase Stock adjustments

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Enable two phase Stock transfers

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Show drilled documents in Inventory and Work order documents lists

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow use of Standard cost for stock items

Reference: Yes/no

If this option is ON

- Standard costing for Stock items is enabled.
- Items can have a standard cost entered into their Std Cost ($) field, and stock for relevant items will be consumed at that standard cost.
- When you first turn this option on, the standard cost will not be set for any stock item (and therefore the costing method used will still be Moving Weighted Average Cost).

If this option is OFF

- Standard costing is disabled for all stock items, and all existing standard costs for any stock items will be removed.
- Items will not be able to have a standard cost entered into their Std Cost ($) field.
- When you disable this option, you will receive a warning message advising that the Std Cost ($) field for all items will be cleared (and the costing method will be Moving Weighted Average Cost).

The use of standard costing can significantly affect your profit and loss, and balance sheet result. It is important that you fully understand the consequences and effects of using standard costing on your inventory. For more information about different costing methods, including standard costing, see Inventory Costing Methods in Accentis Enterprise.

If a standard cost is present for an item, that value will be used when looking up the cost of an item regardless of whether this option has been enabled or not.
This option does not affect non-stock items. A non-stock item can always have a standard cost entered, and non-stock items always consume inventory at the standard cost.

Last edit: 23/02/2026

Enable real-time standard costs revaluation

Reference: Yes/no

This option can only be enabled when Allow use of Standard cost for stock items is also enabled.

If this option in ON:

- When a Work order done transaction is performed:
  - The Work order's Total cost is posted to the relevant Stock account.
  - The difference between the Work order's Labour cost (calculated from timesheets) and the kit item's Estimated labour cost is posted to the Standard cost variance account (labour) using a Standard Cost Revaluation transaction.
  - The difference between the kit item's Total cost and the Std Cost ($), less the amount posted to the Standard cost variance account (labour), is posted to the Standard cost variance account (materials) using a Standard Cost Revaluation transaction.
- When any other inventory transactions of incoming goods (e.g. Receive) are performed:
  - The item's actual cost (Total cost) is posted to the relevant Stock account.
  - The difference between the actual cost and the item's Std Cost ($) is posted from the relevant Stock account to the Standard cost variance account (materials) using a Standard Cost Revaluation transaction.
- Any inventory transactions of outgoing goods (e.g. Dispatch, Stock assignment) are performed at the item's Std Cost ($).

If this option is OFF:

- When a Work order done transaction is performed:
  - The Work order's Total cost is posted to the relevant Stock account.
- When any other inventory transactions of incoming goods (e.g. Receive) are performed:
  - The item's actual cost (Total cost) is posted to the relevant Stock account.
- Any inventory transactions of outgoing goods (e.g. Dispatch, Stock assignment) are performed at the item's Std Cost ($).

The use of standard costing can significantly affect your profit and loss, and balance sheet results. It is important that you fully understand the consequences and effects of using standard costing on your inventory. For more information about different costing methods, including standard costing, see Inventory Costing Methods in Accentis Enterprise.

Last edit: 05/03/2026

Perform automatic variance adjustment for residual stock value

Reference: Yes/no

This option will cause any residual value to be removed if the quantity remaining in stock is zero. The residual value will be posted to the Standard cost variance account (materials). For more information about different costing methods, including standard costing, see Inventory Costing Methods in Accentis Enterprise

Automatically update supplier prices on update of Supplier invoice

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow item descriptions in detailed Bill of Materials to be edited

Reference: Yes/no

While this options is ticked, the Description field can be modified from the Bill of materials form if the form is in Edit mode.

Modifying the description field from the Bill of materials form will not change the description in the Inventory form. This allows you to have multiple of the same Item with different descriptions.

Don't allow the same batch / serial number to exist for different item codes

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't perform auto-complete on item codes that aren't in the price list

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default stocktake Qty Counted field to 0 for serial-tracked items

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't auto-fill batch number quantities to full amount in batch # selection window

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Suppress warnings regarding empty G/L accounts when updating items

Reference: Yes/no

By default, warnings will appear if an item is being updated but the G/L accounts have not been filled in. Selecting this option, these warnings do not display and the update of the item will proceed as normal.

Allow more than two levels of product group hierarchy (not supported in reports)

Reference: Yes/no

By default, product groups structures can only have a maximum of two level. A Parent (top level) and child group, directly within the Parent group. When this preference option is turned on, product groups can be created where multiple levels are allowed, i.e., 3 or more levels of product groups. Limitations: Reports do not support or display products groups beyond the second level.

Allow negative stock

Reference: Yes/no

Information is under review for a new version and will be updated soon.

When applying a stocktake, empty bin/bay will clear data

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically select UOM on batch # selection window

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Highlight lines containing text

Reference: Text

When text is typed into this box, any items in the list view that contain the text in the box will be highlighted. This is updated every time the user types a character into the box. If the box is empty, all of the lines will be deselected.

The selection set will be cleared or lost if the user clicks in the box, since it's assumed the user is selecting the items for their own purposes (to keep track while scrolling through the options for example.)

Last edit 21/11/19

Alert user when the new cost for an item differs from the current cost by more than X%

Reference: quantity

When an item is received or stock adjusted into stock, the current user can be warned that the new cost of the item is more than a certain percentage outside the last cost of that item (for the specified warehouse).

This field allows the entry of the % over last cost amount. If you don’t want to perform this check, then set this field to a large amount.

NOTE: This warning only applies to items of type STOCK. Non-stock items do not have a "current" cost and cannot be compared.

When This is a One-off item has been ticked, the check won't be performed on a receive transaction because the price will always be outside the tolerance for the first purchase.

Last edit: 26/04/20

Hire warehouse

Reference: Select from list, HotEdit

Information is under review for a new version and will be updated soon.

Bill of materials field setup

Reference: list

- Field name (Text(15)): This field specifies the name of the column representing this field that will appear on the Bill of materials form.
- Width (Number): This field specifies the default width of the column representing this field that will appear on the Bill of materials form.

Job costing tab

Options list
Don’t multiply job rate by pay item quantity on timesheet entries

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically fill employee pay rates on timesheet entries

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Display employee list in Time Clock idle mode

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow non-contiguous Time Clock starts

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't fill Stopped time for Work order timesheet entries scanned via Time Clock

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically start/stop Work order routes from Timesheet and Time Clock

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Enable timesheet approvals process

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t automatically calculate hours on timesheet entries

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Suppress warnings regarding record/lines job differences

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Make job cost centres mandatory

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not enforce on timesheets

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t allow timesheets to be entered for work orders that haven’t been started

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t auto-add item codes to estimates when calculating actuals

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don’t fill in a default cost centre for new timesheet entries

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Perform stop credit check on customers when creating new jobs

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Display employee ‘Things to remember’ when editing timesheets

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow users to view timesheets for their managed staff

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow users to change timesheets for their managed staff

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use default timesheet pay item on pay runs for transferred timesheet entries without a pay item

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't allow timesheets to be entered after cost centre finish dates

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Auto-populate job code on timesheet entries from previous timesheet line

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't do any timesheet labour costing

Reference: Yes/no

This option ensures that no Timesheet labour recovery is performed under any circumstances for any employee, even if that employee has a Job costing rate specified for them. This option is a convenient method of ensuring cost recovery is not performed without having to force each employee' Job cost rate to be $0.

This option has no effect on Work centre cost recovery account.

Last edit 23/02/23

Don't show protected employees on timesheet to non-admins

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Enable PIN keypad for Time Clock access

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Remove zero time IDLE entries when using Time Clock

Reference: Yes/no

When this option is enabled, timesheet entries that have the same start and stop time will be removed automatically.

Last edit: 27/07/2026

Make the Time Clock window the maximum height

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not allow timesheet approvals to be modified for entries on or prior to the timesheet lock date

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Highlight lines containing text

Reference: Text

When text is typed into this box, any items in the list view that contain the text in the box will be highlighted. This is updated every time the user types a character into the box. If the box is empty, all of the lines will be deselected.

The selection set will be cleared or lost if the user clicks in the box, since it's assumed the user is selecting the items for their own purposes (to keep track while scrolling through the options for example.)

Last edit 21/11/19

Prefix character for work order entry on timesheets

Reference: text(1)

Information is under review for a new version and will be updated soon.

Enable Fixed Asset codes on time sheets

Reference: text(12)

Information is under review for a new version and will be updated soon.

Display time clock messages for a period of X seconds

Reference: number

Information is under review for a new version and will be updated soon.

Timesheet lock date

Reference: Date

When set, this date prevents any modification to or addition of timesheets entries dated on or prior to the Timesheet Lock Date.

Exclude the following time sheet columns

Reference: Text(255)

Information is under review for a new version and will be updated soon.

Universal Job used for employee idle time

Reference: text(64), QuickList

Information is under review for a new version and will be updated soon.

Manufacturing tab

Options list
Auto commit Work orders

Reference: Yes/no

This field specifies that when a Work order is added to the system, it should automatically commit the required stock.

Allow partial starts of Work orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

When starting a Work order, use the quantity kitted as the quantity to start

Reference: Yes/no

This option tells Accentis Enterprise not to automatically consume stock for components when you start the work order

Default the quantity to commit/start/finish to 1 when using barcoding

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't automate Work order actions performed via a barcode scan

Reference: Yes/no

While this option is ticked:

- When a barcode that triggers a Work order action is scanned, the Work order actions form will be displayed and will not proceed until you click OK.
- The "Successfully started building X kits for this work order", “Work order Commit/Start/Finish has been cancelled”, and “Are you sure you want to start/finish” messages will appear unless prevented by another System preference.

While this option is not ticked:

- The Work order action proceeds immediately as if the OK button had been clicked.
- The "Successfully started building X kits for this work order", “Work order Commit/Start/Finish has been cancelled”, and “Are you sure you want to start/finish” messages are prevented from appearing.

Automating Work order actions performed from barcode scans is convenient for performing actions without needing direct access to a computer. This allows you to Commit, Start, and Finish kits directly from a workstation.

Last edit: 02/02/2026

Automate Work orders generated from an action menu

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Warn about quantity kitted violations

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use the quantity short as the default quantity for Work order stock transfers

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Default work order "Date required" to current date

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically populate Work order serial numbers from Sales order

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't request confirmation from users on Work order actions

Reference: Yes/no

While this option is ticked:

- The "Successfully started building X kits for this work order", “Work order Commit/Start/Finish has been cancelled”, and “Are you sure you want to start/finish” messages are prevented from appearing.

While this option is not ticked:

- The "Successfully started building X kits for this work order", “Work order Commit/Start/Finish has been cancelled”, and “Are you sure you want to start/finish” messages will appear unless prevented by another System preference.

Last edit: 02/02/2026

Don't warn when updating a Work order with no Bill of Materials

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Show Customer details tab on Work orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow item descriptions in Work order Bill of Materials to be edited

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Create sub-assemblies by default when generating Work orders for kits on a Sales order

Reference: Yes/no

If this option is on:

- When selecting Create Work orders for this Sales order, the If a kit item contains sub-assemblies, also create Work orders for those sub-assemblies option on the Work order options screen will be selected by default.

If this option is off:

- When selecting Create Work orders for this Sales order, the If a kit item contains sub-assemblies, also create Work orders for those sub-assemblies option on the Work order options screen will be unselected by default.

Note: This option will have no effect for any user that has selected the Save as default button on the Work order options screen.

You may want this option on if you usually need to create Work orders for kits and their sub-assemblies from Sales orders. This way you avoid errors caused by accidentally leaving If a kit item contains sub-assemblies, also create Work orders for those sub-assemblies unselected.

You may want this option off if you usually need to create Work orders only for the kits included on the Sales order, and not their sub-assemblies. This way you avoid errors caused by accidentally leaving If a kit item contains sub-assemblies, also create Work orders for those sub-assemblies selected.

Last edit: 10/03/2026

When generating Work orders from a Sales order, ignore sub-assemblies with a BOM quantity of zero

Reference: Yes/no

This option only applies if the If a kit item contains sub-assemblies, also create Work orders for those sub-assemblies option on the Work order options screen is selected.

If this option is on:

- When creating Work orders from Sales orders using the Work order options screen, Work orders will not be created for sub-assemblies (kit items within another kit’s Bill of materials) where the total quantity (Qty Per Kit * Quantity Requested + Extra Fixed Qty) is 0.

If this option is off:

- When creating Work orders from Sales orders using the Work order options screen, Work orders will be created for sub-assemblies where the total quantity (Qty Per Kit * Quantity Requested + Extra Fixed Qty) is 0. These Work orders will have a Quantity Requested of 0.
- Note that, if a Work order is created with a Quantity Requested of 0, it may still require components (including sub-assemblies) if those components have an Extra Fixed Qty. This is because the Extra Fixed Qty is not dependent on the Number of kits.

You may want this option on if you include template or placeholder kits in your Bill of materials for which you don’t want to generate Work orders.

You may want this option off if you have sub-assemblies where the quantity is not known until later in the process. This way you could set the Qty Per Kit to 0, and then modify the Work order’s Quantity Requested when the actual quantity is known.

Last edit: 10/03/2026

When generating Work orders from a Sales order, honour Make to order flag

Reference: Yes/no

This option also applies to sub-assemblies if the If a kit item contains sub-assemblies, also create Work orders for those sub-assemblies option on the Work order options screen is selected.

If this option is on:

- When creating Work orders from Sales orders using the Work order options screen, Work orders are only created for items that have This is a Make to Order item or Library Kit ticked.

If this option is off:

- When creating Work orders from Sales orders using the Work order options screen, Work orders will be created for items regardless of whether they are Make to stock, Make to order, or a Library Kit.
- Work orders that are prevented due to other System preferences, such as When generating Work orders from a Sales order, ignore sub-assemblies with a BOM quantity of zero, will still be prevented.

You may want this option on if some of your items are made to stock and you want those items to be taken from an existing supply instead of manufacturing them to order.

You may want this option off if you always want to manufacture kits when using Create Work orders for this Sales order, even if they are made to stock.

Last edit: 10/03/2026

When generating Work orders from a Sales order, honour Minimum hold quantity

Reference: Yes/no

This option only affects sub-assemblies, and only applies if the If a kit item contains sub-assemblies, also create Work orders for those sub-assemblies option on the Work order options screen is selected.

If this option is on:

- When creating Work orders from Sales orders using the Work order options screen, Work orders will not be created for sub-assemblies that have a Minimum Hold Qty greater than 0.
- Sub-assemblies that have a Minimum Hold Qty of 0 will be unaffected.

If this option is off:

- When creating Work orders from Sales orders using the Work order options screen, Work orders will be created for sub-assemblies regardless of their Minimum Hold Qty.
- Work orders that are prevented due to other System preferences, such as When generating Work orders from a Sales order, ignore sub-assemblies with a BOM quantity of zero, will still be prevented.

You may want this option on if you want sub-assemblies to be consumed from your held stock then manufactured later to restore the quantity back to the minimum hold quantity.

You may want this option off if you always want to manufacture sub-assemblies when using Create Work orders for this Sales order, regardless of whether there is existing stock.

Last edit: 10/03/2026

Don't populate Work order serial numbers if a Batch/Serial number format is not set

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use list price when creating Sales record for One off items from a Work order (otherwise use build price)

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow 8 decimal places for Bill of Materials quantities

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow total Work order quantity for items on a Work order BOM to be negative

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not allow Work orders to be completed if they are linked to active timesheet entries

Reference: Yes/no

This option prevents the user from completing or finishing a work order with full quantity, if there exists a timesheet entry which has a start time and no end time.

Process Work order actions silently

Reference: Yes/no

While this options is ticked:

- You won't be prompted to enter tracking numbers for kit components when creating Work order actions if the required information is already available (e.g. if the tracking numbers have already been selected in a previous Work order action, or if they have been entered in the Work order’s Kit list tab).
- The "Successfully started building X kits for this work order" and “Work order Commit/Start/Finish has been cancelled” messages are prevented from appearing.

While this option is not ticked:

- You will be prompted to enter tracking numbers and quantities for kits and kit components when creating Work order actions.
- The "Successfully started building X kits for this work order", and “Work order Commit/Start/Finish has been cancelled” messages will appear unless prevented by another System preference.

Last edit: 02/02/2026

Don't auto-fill customer details when entering a customer on a Work order

Reference: Yes/no

After entering a Customer onto a Work order,on the Customer details tab, the contact and address details of the customer will automatically fill in if they haven't been filled already. Selecting this option will prevent this data from being filled in and is useful when you just want to record the customer code but not pre-empt their address or contact details or have them duplicated on the work order.

Request user input for date when performing multiple Work order actions

Reference: Yes/no

When this option is ticked, if performing multiple Work order actions in an automation, the user will be prompted for the work order date. This is the date that will be used for all subsequent work orders that are generated in that loop.

If the option is not ticked, the current date will be used on each work order.

When using the work order "Print all documents" button, use the same printer for documents and reports

Reference: Yes/no

When this option is ticked, the “Print all" button on the work order form will print all the documents via the same printer as the default report for the Work order rather than the Windows default printer. This is useful when you have a specific printer set up for the production department and you want all associated documents to also print to that printer.

Sort work order list according to item BOM order

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow over-yield work orders

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use Sales order warehouse as the Stocking warehouse for Work orders created from a Sales order

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Include serial / batch numbers consumed by previous work order start actions in available list

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Allow negative stock as a result of Work order start actions

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Highlight lines containing text

Reference: Text

When text is typed into this box, any items in the list view that contain the text in the box will be highlighted. This is updated every time the user types a character into the box. If the box is empty, all of the lines will be deselected.

The selection set will be cleared or lost if the user clicks in the box, since it's assumed the user is selecting the items for their own purposes (to keep track while scrolling through the options for example.)

Last edit 21/11/19

When adding an action for a work order, default the user to the...

Reference: select from list

Information is under review for a new version and will be updated soon.

Wait period between automated updates

Reference: number

Information is under review for a new version and will be updated soon.

Auto-created job prefix for Repairs

Reference: text(7)

This field defines the prefix that will be appended to the front of a repair number to create the new job code used when automatically creating a job on the update of a new repair.

Auto-created job prefix for Work orders

Reference: text(7)

Information is under review for a new version and will be updated soon.

% material cost overhead cost on Work orders

Reference: text(7)

Information is under review for a new version and will be updated soon.

Batch/Serial number format

Reference: text(20)

The Batch / Serial number format is used to generate default Batch and Serial numbers when finishing work orders and to validate the format of generated Batch and Serial numbers. When specifying a Batch / Serial number format, the characters below will be replaced with current values.

Please note that characters listed below MUST be specified in lower case for replacement to occur.

- w Work order number
- p Production schedule number
- d Current day (Numeric)
- m Current month (Numeric)
- y year
- k Week number
- s Automated sequence number. When generating multiple serial numbers, the automated sequence number will run from 1 to x where x is the number of serial numbers being generated
- # Any digit. When a # is specified in the format, no replacement occurs when generating default Batch / Serial numbers. When batch / Serial numbers are validated, a number must exist in the position of any # character
- @ Any character. When a @ is specified in the format, no replacement occurs when generating default Batch / Serial numbers. When batch / Serial numbers are validated, an upper case character must exist in the position of any @ character
- ! Any digit OR character. When a ! is specified in the format, no replacement occurs when generating default Batch / Serial numbers. When batch / Serial numbers are validated, either a number or an upper case character must exist in the position of any ! character

When specifying a Batch / Serial number format, specifying one of the replacement characters above multiple times in a row will cause the substituted value to appear only once, padded from the left with 0s to the same number of characters as specified. Note: You should specify enough characters to cover the expected length of each substitutable character type otherwise a validation error is likely to occur.

Example 1:

In this example, validation will be passed without incident as the format is sufficient to cover all substituted values

Date: 01/02/2012

Qty: 3

W/O #: 2237

Format: mmyy-wwwwww.ssss

Generated serial numbers: 0212-002237.0001

0212-002237.0002

0212-002237.0003.

Example 2:

In this example, validation will fail as the format does not include enough characters to cover the length of the work order number.

Date: 15/06/2012

Qty: 2

W/O #: 18754

Format: ww.ssss

Generated serial numbers: 18754.0001

18754.0002

Default Work order component warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Component warehouse field by default when creating a new Work order.

Default Work order stocking warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Stocking warehouse field by default when creating a new Work order.

Default Repair parts warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Parts warehouse field by default when creating new Repair.

Fixed assets tab

When depreciating a Fixed Asset using diminishing value, the calculations should be performed on the…

Reference: Yes/no

- Current Written Down Value (WDV) means that each month, the depreciation calculations will use the current WDV as at the end of your last transaction to calculate depreciation. It is like compounding interest in reverse. If you depreciate monthly, it means that your depreciation value each month for the same asset will reduce in value as the year goes on (because the basis on which they are being calculated is also reducing).
- Opening WDV means that each month, Accentis will take 1/12 of the opening WDV at the start of the year. So in effect, this is straight line depreciation throughout the year, but next year, the WDV will be less and the new opening WDV will be used as the basis for the next year's depreciation.
- Opening WDV, plus additions and revaluations (Information is under review for a new version and will be updated soon.)

These options affect value if you depreciate monthly. If you do a single depreciation once per year, then the options will yield the same depreciation value.

Payroll tab

Options list
Automatically accrue provisions for sick leave

Reference: Yes/no

This setting determines whether or not you want to accrue a financial provision for sick leave. You should still have leave linking on the pay item, because this allow you to accrue the correct number of hours of sick leave which is important, but accruing a financial provision will ensure that (as with annual leave) a liability account is increased on your balance sheet whenever leave is accrued.

Using this setting to provide a financial provision for sick leave is rare because sick leave is often not a statutory amount payable on termination and is therefore not accounted-for as a current liability.

Use abridged format when emailing pay advice

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Warn if SG amounts do not match calculated SG amounts when updating pay runs

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Always post-pay according to pay frequency

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Restrict non-admin HR users from viewing data that is not in their own HR group

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Hide any Automated Remittance with payroll-related data from non-payroll users

Reference: Yes/no

This option ensures that, for the Automated Remittance form only, sensitive payroll information such as account names is not displayed to the user unless that user also has permissions to view payroll information. In fact, when retrieving existing automated remittances, this option ensure that even the existence of payroll payments (link to check box on payments form “this is a payroll payment”) is not shown (otherwise, for example, someone could deduce management salaries by viewing the total and dividing by the number of payments).

For NEW remittances (when one is being created for the first time), the Payee is displayed as “payroll” instead of the person’s name, if the current user does not have read access for pay runs. This allows non-payroll users to be able to select payroll payments to remit but still not see the details of those payments.

With existing remittances, if the current user does not have pay run read permissions:

- If the option above is turned ON, then the payment line won’t even be shown on the remittance screen. It will appear as if the payment was not remitted at all.
- If the option above is turned OFF, then any payroll payment will show the payee as “payroll”, but the payment records and the amount will still appear.

Enable Single Touch Payroll functionality

Reference: Yes/No

Determines whether Single touch payroll lodgment menus are available within Accentis Enterprise

Use supplier EFT reference text for superannuation payments if available

Reference: Yes/No

Determines whether payments generated for a super fund should use either an automated EFT reference text or the EFT reference text for the supplier linked to the super fund

Don't default 'Date obtained' to current date when adding HR achievements to HR records

Reference: Yes/No

This option will inhibit the current date from being entered in the 'Date obtained' field when adding a record to HR achievements.

Append employee data to EFT reference text

Reference: Yes/No

This option will add the employees name to the end of the EFT reference text in the generated ABA file.

Enable Single touch payroll Phase 2

Reference: Yes/No

This option changes STP reporting from Phase 1 to Phase 2. Once you have submitted your first set of STP Phase 2 data, you should not change the “Enable Single touch payroll Phase 2” preference.

Don't perform automatic superannuation balancing in pay runs

Reference: Yes/no

Information is under review for a new version and will be updated soon.

While this option is on:

- Automatic superannuation balancing will not be performed in pay runs.

While this option is off:

- When performing a Pay run, Accentis Enterprise will determine how much superannuation should have been paid for each employee for the entire financial year to date, based on their qualifying earnings.
- This is then compared to the actual superannuation paid to the employee to determine if you are over or under your requirements for the financial year.
- The difference between the amount calculated and the amount paid to the employee is then added to the current pay run so that your total superannuation paid for the financial year matches your obligations.

Having this preference off while Allow negative superannuation amounts to be calculated on pay runs is on may cause your superannuation contribution for a pay run to be a negative value (which cannot be reported through STP).

Last edit: 08/06/2026

Allow negative superannuation amounts to be calculated on pay runs

Reference: Yes/no

Information is under review for a new version and will be updated soon.

While this option is on:

While this option is off:

Changes to Entitlement pay item rates affect existing employee pay items

Reference: Yes/no

Information is under review for a new version and will be updated soon.

While this option is on:

While this option is off:

Highlight lines containing text

Reference: Text

When text is typed into this box, any items in the list view that contain the text in the box will be highlighted. This is updated every time the user types a character into the box. If the box is empty, all of the lines will be deselected.

The selection set will be cleared or lost if the user clicks in the box, since it's assumed the user is selecting the items for their own purposes (to keep track while scrolling through the options for example.)

Last edit 21/11/19

Authorised officer

Reference: text(50)

This is the name of the payroll Authorised officer that is used for reporting purposes when printing plain paper payment summaries, plain paper ETP payment summaries and Employer superannuation contribution reports.

Unused leave tax rate

Reference: quantity

This is the rate at which current unused leave for an employee will be taxed upon their termination.

Workers’ compensation employer number

Reference: text(15)

This is the workers’ compensation employer number for your company or enterprise. This is used only for reference purposes in reports.

No TFN tax rate

Reference: quantity

This is the rate that any payments being made to an employee that has no specified tax file number will be taxed. This is used in the payroll calculations.

Leave loading taxable threshold

Reference: currency

This is the value beyond which the leave loading paid to an employee in the current financial year will be taxed.

FBT rate

Reference: quantity

This is the fringe benefits tax rate applicable to your company or enterprise. This is only used as a reference and plays no part in Payroll calculations.

Single touch payroll BMS ID

Reference: Text(64)

This is a unique Single Touch Payroll (STP) identifier assigned to the Accentis Enterprise database and once it has been set, it is no longer editable. The data field uniquely identifies this database to the Australian Taxation Office (ATO) whenever STP information is submitted. The database also contains an Australian Business Number (ABN) that helps identify the business that is reporting STP.

If this is blank and you are unsure of what this field should be set to, please contact Support for more information.

A "Generate" button next to the BMS ID field allows a new identifier to be generated as the BMS ID. This button is only available in Add / Edit mode and only if a BMS ID is not already present.

This field must be set before lodging Single Touch Payroll data with the ATO.

Employment termination payments tax
Tax the first $X

Reference: currency

Eligible termination payments up to this amount will be taxed at the ETPT first rate providing the employee is over the ETPT age specified.

at (%)

Reference: quantity

This is the rate at which eligible termination payments up to the ETPT first amount will be taxed providing the employee is over the ETPT age specified.

If over (years)

Reference: number

This is the minimum age an employee must be to have eligible termination payments up to the ETPT first amount taxed at the ETPT first rate.

Tax remainder at (%)

Reference: quantity

This is the taxation rate for eligible termination payments which do not fit the criteria formulated by the combination of ETPT first amount, ETPT first rate and ETPT age.

Accounting transactions when leave is taken

Reference: select from list

This specifies the method used to perform account transactions when an employee takes leave. The available options are...

1. Debit leave provision account, Credit leave expense account (Leave expenses reflect change in leave provision YTD)
2. Debit leave provision account, Credit wages expense account (Leave expenses reflect total amount of leave accrued YTD)

System tab

Options list
Prompt for memo when updating relevant records that have not had a memo added

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically update ‘Entered by’ fields when editing records

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Display thousands separators in Accentis Reports

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Preserve precision for currency values with more than 2dp when exporting Accentis Reports to Excel

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Perform ABN validation

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Check report logon details before generation

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Close calling form when holding Ctrl

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Increase database lock limit

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not audit Accentis Report execution

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not audit Command execution

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Do not audit FormExecute commands

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Prompt to continue when using instant output button

Reference: Yes/no

When enabled, this option will force a Yes / No message box to display when the user clicks the instant output button. It gives the user a chance to confirm or remove the action.

Overwrite standard task email format with custom format

Reference: Yes/no

When enabled, the default email body format for task emails will be removed entirely, and the body of the email will be determined solely by the custom search.

The first VIEWS search in the memos and tasks function is what determines custom format for task emails.

When the system option is off, the email will be as normal. (i.e. the body contains both the custom parts and the default parts).

Open images using default Windows image viewer

Reference: Yes/no

This preference will affect any image of an Item, Fixed asset or Custom picture box on any form.

When this option is ticked and the form is in IDLE mode, the image will display in the default Windows image viewer program. If the form is in ADD or EDIT mode, the Accentis Enterprise image viewer will be used regardless of the setting of the preference.

Archive imported ECX files after they are loaded into ECX form

Reference: Yes/no

When ticked, ECX files will be moved to a folder called "ARCHIVE" when they are imported successfully onto the ECX form (using the Acquire function via the Special menu).

Show extended information on window title bars

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Display local currency values with foreign currency totals

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Perform inline spell checking on expanded text editor

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Pause after completing a record when creating records from an Action menu without full automation

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Enable dynamic reloading of custom fields

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Include Accentis metadata in exported reports

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Automatically fill task completion date when showing completion details

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Account reconciliation QIF DR/CR statement amounts are based on the Accentis account type selected

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Use smart queries to perform database object checks

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Don't show underline on group toolbar buttons

Reference: Yes/no

This preference allows you to remove the underline on group toolbar buttons.

By default, toolbar buttons which belong to a user group will have their caption text underlined, to let users know that if they have permission to move the button, it will affect other users. It also lets users without permission to move it know why they cannot do so. Removing the underline does not affect these permissions, and is strictly for cosmetic purposes.

Last edit 16/11/23

Highlight lines containing text

Reference: Text

When text is typed into this box, any items in the list view that contain the text in the box will be highlighted. This is updated every time the user types a character into the box. If the box is empty, all of the lines will be deselected.

The selection set will be cleared or lost if the user clicks in the box, since it's assumed the user is selecting the items for their own purposes (to keep track while scrolling through the options for example.)

Last edit 21/11/19

Default image directory

Reference: text(128)

This is the default directory that is used to find images specified in either the item Image field or the Fixed Asset Image field where a relative path name is used (that is, the full directory name was not specified).

Default report directory

Reference: text(128)

This is the default directory that is used to find all reports that do not have a full path name specified in their Report file field.

Report image path

Reference: text(128)

Information is under review for a new version and will be updated soon.

Default database for search and report export

Reference: text(128)

Information is under review for a new version and will be updated soon.

Default Quicklist hot key

Reference: select from list

This is the key combination used to activate Quick lists

Default edit hot key

Reference: select from list

This is the key combination used to invoke the form associated with the contents of a hot edit field.

Minimum number of decimal places for quantities

Reference: number

Information is under review for a new version and will be updated soon.

Wait period between automated updates

Reference: number

Information is under review for a new version and will be updated soon.

Date and Duration display format
Date format

Reference: select from list

Information is under review for a new version and will be updated soon.

Duration format

Reference: select from list

Information is under review for a new version and will be updated soon.

System > Document management tab

Default data file directory

Reference: text(128)

Information is under review for a new version and will be updated soon.

Show documents of associated records in document lists

Reference: Yes/no

This option is enabled by default. "Associated" documents are documents of the records from further back in the Accounts Receivable / Accounts Payable flow.

If you make a receive for a purchase order, the order's documents are "associated" documents for the receive, so if this option is ticked the receive will show its own documents as well as the documents of the order. It doesn't go backwards though. The receive's documents won't be shown on the purchase order's document list.

Enable document management

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Managed documents root folder

Reference: text(128)

Information is under review for a new version and will be updated soon.

Validate managed document file structure

Reference: button

Information is under review for a new version and will be updated soon.

Perform document checks

Reference: button

Information is under review for a new version and will be updated soon.

System > Emailing / Faxing tab

Support email CC

Reference: text(128)

Specifies an email address to which a copy of all Accentis support emails should be CCd.

BCC email address

Reference: text(128)

Specifies an email address to which a copy of all emails sent via SMTP should be forwarded to. To BCC mail to the original sender, set this field to SENDER. As SMTP emailing bypasses the sent box, this field provides a way of keeping a record of E-Mail sent via SMTP.

SMTP Server

Reference: text(30)

Specifies the PC which processes sent email. This is usually the PC running exchange server. (eg: ServerName). It is possible to include an SMTP port with this field by using the SERVER:PORT notation (eg:ServerName:20001). NOTE: Email addresses must be specified in user records for this action to succeed.

Use .NET Emailer

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Requires encryption (TLS / SSL)

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Email prefix

Reference: memo, expandable

Information is under review for a new version and will be updated soon.

Email suffix

Reference: memo, expandable

Information is under review for a new version and will be updated soon.

Fax server

Reference: text(30)

Information is under review for a new version and will be updated soon.

PC Defaults tab

Terminal ID

Reference: Read-only

Information is under review for a new version and will be updated soon.

Default Work order component warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Component warehouse field by default when creating a new Work order.

Changes to this field apply to the current Windows user (regardless of the Accentis User) and override the default warehouse set in the Manufacturing tab.

Default Work order stocking warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Stocking warehouse field by default when creating a new Work order.

Changes to this field apply to the current Windows user (regardless of the Accentis User) and override the default warehouse set in the Manufacturing tab.

Default Stock transfer FROM warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the From warehouse field by default when creating a new Stock transfer.

Default Stock transfer TO warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the To warehouse field by default when creating a new Stock transfer.

Default Repair parts warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Parts warehouse field by default when creating a new Repair.

Changes to this field apply to the current Windows user (regardless of the Accentis User) and override the default warehouse set in the Manufacturing tab.

Default Stock adjustment warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Warehouse field by default when creating a new Stock adjustment & revaluation.

Default sales warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Warehouse field by default when creating a new sales record (Sales quotation, Sales order, or Sales invoice).

Changes to this field apply to the current Windows user (regardless of the Accentis User) and override the default warehouse set in the Accounts receivable tab.

Last edit: 17/12/2025

Default POS warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Warehouse field by default when creating a new Point of Sale Invoice.

Changes to this field apply to the current Windows user (regardless of the Accentis User) and override the default warehouse set in the Accounts receivable tab.

Default purchasing warehouse

Reference: Select from list, HotEdit

This field will determine which warehouse, if any, will be assigned to the Warehouse field by default when creating a new Purchase order.

Changes to this field apply to the current Windows user (regardless of the Accentis User) and override the default warehouse set in the Accounts payable tab.

Last edit: 17/12/2025

This is a shared POS Invoice terminal. The “Entered by” user must be selected when creating a new POS Invoice

Reference: Yes/no

While this option is ticked, instead of defaulting to the current user, the Entered by field will be blank when entering Add mode to create a new POS Invoice. This means that the Entered by field will need to be set manually for each new POS Invoice.

Special hot key action (Ctrl / Shift / D). Command execution

Reference: text

This field specifies a command to be executed when the Special hot key (Ctrl / Shift / D) is pressed. When executed, the command is scanned and any occurrences of the text #[Keyfield]# are substituted with the text in the current field.

Barcoding tab

Enable barcoding

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Comm port

Reference: number

Information is under review for a new version and will be updated soon.

Configuration string

Reference: text

This is the string used to set configuration information for the bar code reader and should be specified in the format... Baud rate, Parity, Data bit, Stop bit.

If no configuration string is set, the default setting of 9600,n,8,1 will be used.

Quantity delimiter

Reference: text(2)

This is a unique character used within a barcode to indicate that the following data represents a quantity. This allows a single barcode to describe both an item and a quantity.

For example, the item 'ABC' may be assigned the bar code ID "1234". A bar code could then be created with the syntax 1234%100. In this example, a Quantity delimiter of % has been used, meaning that the barcode represents a quantity of 100 of item 'ABC'.

Enable audible alerts

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Enable Text to Speech functionality

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Announce all errors encountered when scanning barcodes

Reference: Yes/no

Information is under review for a new version and will be updated soon.

Announce the following attributes when scanning an item barcode:

Reference: Yes/no

- Item code: Information is under review for a new version and will be updated soon.
- Item Description: Information is under review for a new version and will be updated soon.
- Item Quantity: Information is under review for a new version and will be updated soon.

Announce example

Reference: button

Information is under review for a new version and will be updated soon.