Because you have been reporting STP already, you will have YTD figures in your prior payroll software. These need to be removed from your prior payroll software so that they are not reported more than once.
- Import all the YTD figures for all active/inactive employees into Accentis Enterprise for an opening balance
- In the prior payroll software:
- Zero out the YTD figures from the old BMS ID
- Lodge an update event to report this to the ATO
- Make sure that you have selected “Mark as final” for each employee. This lets the ATO know that no more payments for these employees will be sent for this BMS ID
- In Accentis Enterprise:
- Lodge an update event to report the YTD totals to the new BMS ID
- Lodging an update ensures that any terminated employees in the current financial year will lodge their YTD data, because they won’t show up in any “current” pay events you now lodge in Accentis Enterprise
How to clear the payroll Year-to-Date (YTD) figures from your Xero file
When transitioning from Xero to Accentis part way through a financial year, it may be necessary to clear the Year-to-Date (YTD) figures from your Xero file so that your STP reporting is correct.
The following steps show the overall process but not how to perform them in Xero – for that, you should talk to a Xero payroll expert. Please note that at any time, the process to do this within Xero may change so if you are uncertain of the exact steps, make sure you consult your Xero support team.
- Run an unscheduled pay run for every person you have paid in the financial year through Xero
- Enter minus figures to zero out the YTD figures
- Check the payroll activity summary to make sure everyone has a nil balance
- Lodge the STP
Once the STP has been lodged and the employees YTD figures are $0, you can run the STP finalisation event to finalise your payroll in Xero.
Please be aware that it can take a few days for this to populate into the employees' MyGov accounts