How to return stock to a supplier when they were not received in Accentis Enterprise

KB257

Overview

Sometimes you have stock items that you bought from a supplier either without using a Purchase order and Receive, or because you bought them in your old system before you started using Accentis, and you need to return these goods to the supplier.

Process

1. Create a stock adjustment to take goods out of stock:
   1. Use a clearing account for the Allocation account — either create one for this purpose or have a "Supplier returns" stock adjustment reason — Inventory > Setup > Stock adjustment reasons
2. Manual Supplier Invoice credit:
   1. Create a negative supplier invoice for the supplier — don't use a purchase order, just a direct invoice
   2. Use direct account entry (full stop) notation to allocate the credit directly to a General ledger account
   3. Use the SAME General ledger account to which you allocated the stock adjustment above

Additional Notes

If there is a difference between the amount of credit you are claiming and the average cost of the stock that you adjusted out, you will end up with a net figure posting to the General ledger account. This is ok, but it can look as though you have gained or lost money on the transaction.

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