How to issue a sales invoice before goods have been delivered

KB81

Overview

When you want customers to pay you, but you haven’t yet delivered goods, you need to issue them paperwork on which they can pay.

Process

Option 1 — Proforma invoice

Issue a proforma invoice report from the Sales order. No transactions happen in Accentis Enterprise, just a document on which the person can pay. When money is receipted, it is receipted against the Customer ’s account as a prepayment and no income is posted to your Profit & Loss. A prepayment credit will exist that can be consumed against a future invoice

Option 2 — Invoice a deposit line

Add a line with a non-stock item code called DEPOSIT to your sales order with a Quantity of 0. See how to do this How to add and use DEPOSIT or PROGRESS PAYMENT lines on a sales order. Dispatch the DEPOSIT line and invoice it:

  1. The income account for the DEPOSIT line determines which General ledger account will accept the income – either an income account or an asset account (e.g. prepayments)
  2. When you dispatch the actual goods, dispatch a negative quantity of the DEPOSIT so that it reverses the initial deposit. When invoiced, this will become a credit.

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