Dispatch

Reference: Number, Read-only, WYSIWYS

This number uniquely identifies a Dispatch. The Dispatch # is automatically generated by the system after the first update of the Dispatch and cannot be changed for the life of the dispatch.

If a Dispatch is deleted, its Dispatch # will never be used again for another Dispatch or Dispatch return.

Reference: Button

This field indicates whether a dispatch has been either partly or fully invoiced. It will only appear after a dispatch has been at least partly invoiced.

Clicking on this field will cause a list of all Invoices for the dispatch to appear. Once this list is visible, clicking on an entry in the list will take you to the appropriate Sales invoice.

Reference: Date, Mandatory, QuickList, WYSIWYS

This is the date on which the Dispatch is performed. It can be any valid date that is within the current extended Financial year providing the date is not before the Journal lock date.

Reference: Number, Mandatory, QuickList, WYSIWYS

This is the Sales Order # for which the Dispatch is being performed. Once a Sales order number has been selected, when you leave the field the Customer name is filled in and all available lines for the selected Sales order (those that have not been fully dispatched) are displayed in the Dispatch lines area. To display a list of all valid Sales order numbers, click on the button or press the QuickList Hot Key.

If the customer for the Sales order selected is on stop-credit or is over their credit-limit you will be warned of this when you leave the field.

Once a Dispatch has been created for a Sales order, the Sales order number cannot be changed in subsequent edits of the Dispatch.

Reference: Text, Read-only

This is the name of the Customer relating to the selected Sales order and can only be changed by selecting a different customer on the Sales order before any Dispatches have been created for the order.

Entering a customer will cause any Dispatch pop-up notifications for that customer to be displayed.

Reference: Text, Read-only

This is the Warehouse from which ALL items on the Dispatch will be taken. The warehouse for a Dispatch can only be changed by selecting a different warehouse on the Sales order before any Dispatches have been created for the order.

Reference: Select from list

Information is under review for a new version and will be updated soon.

Reference: Select from list, Mandatory, HotEdit, WYSIWYS

This is the User ID of the user that created the Dispatch. This is automatically filled with the User Id of the current user and cannot be changed unless the user has Administrator permissions for Dispatches.

Reference: Memo, Expandable, WYSIWYS

These are any comments or instructions that will appear on the printouts for the Dispatch. When a Dispatch is created, this field is initially filled with the comments that appear on the Sales order but can be changed as necessary.

The comments entered here are transferred to the Comments field on any Sales invoice created from this Dispatch.

Reference: Address

These are the lines of the delivery address. When a Dispatch is created, this field is initially filled with the address that appears on the Sales order but can be changed as necessary.

Reference: Text(64), WYSIWYS

This is the consignment note or docket number that identifies this particular delivery in relation to the Shipping company who delivers it.

Reference: Button

This button will take you to the tracking URL for the dispatch, if one is available. This button uses the Tracking URL set up in the Shipping codes form and replaces the key word #[CONNOTE]# with the Con note # recorded on the dispatch.

If no Tracking URL has been set up for the Shipping code, clicking this button will trigger the following error:

If a Tracking URL has been set up incorrectly (e.g., the incorrect key word has been used), this button will link to the URL provided for the Shipping company without inputting the Con note #.

This button is only available when both the Shipping and Con note # fields have been filled in.

For more information on setting up tracking links, please see KB456 – How to add a web tracking link to a Dispatch report.

Reference: Select from list, HotEdit

This is the shipping company that will deliver the goods for the Dispatch. The options available in this drop-down are set up within the Shipping codes form.

The shipping field is important if you want to track the consignment, so that Accentis Enterprise knows how to formulate the consignment Tracking URL.

Reference: Button

Pressing this button allows extra information about any delivery made when this address is selected in a Sales quotation, Sales order or Sales invoice. It can include additional delivery notes that are unique to this address. Depending on your reports configurations, they can appear on delivery dockets and sales order confirmations.

The additional information can be used to specify particular delivery details. This information can be important for delivery contractors who may not have delivered to this location before, or something about the address has changed, such as new delivery terms.

Last edit 06/09/19

Reference: Number

The total number of boxes being included in this dispatch. This should be entered as a whole number.

Reference: Number

The total number of palettes being included in this dispatch. This should be entered as a whole number.

Reference: Quantity

The total combined weight of the entire dispatch. This value should be entered in kilograms.

Reference: Quantity

The packed length of the entire dispatch. This value should be entered in metres.

Reference: Quantity

The packed width of the entire dispatch. This value should be entered in metres.

Reference: Quantity

The packed height of the entire dispatch. This value should be entered in metres.

Reference: Quantity

The volume of the entire packed dispatch. This value is represented in cubic metres and is automatically calculated providing the Length, Width and Height of the packed dispatch have been entered. For flexibility, this value can also be manually entered or modified. It is important to note that modifying the length, width or height values can cause the cubic value to be recalculated.

Reference: Select from list, HotEdit

This is the shipping company that will deliver the goods for the Dispatch.

Reference: Read-only

This is a number used to uniquely identify a line within a Dispatch. This number corresponds exactly to the equivalent Ln # in the Sales order.

Reference: Text, Read-only, WYSIWYS

This is the item code identifying the item for the order line. This is the same Item code as that which appears on the equivalent Sales order line and it cannot be changed from the Dispatch form.

Reference: Text, Read-only

This is the description for the dispatch line. This is the same Description as that which appears on the equivalent Sales order line and it cannot be changed from the Dispatch form.

Reference: Quantity, Read-only

This is the Quantity of units of items that were originally ordered on the Sales order for this line.

Reference: Quantity, Read-only

This is the number of Units of items that have already been Dispatched for this line. If you are viewing a Dispatch in Idle mode, this quantity includes the quantity on the current Dispatch. Otherwise (if you’re in Add mode or Edit mode), this quantity does not include the quantity from the current Dispatch.

Reference: Quantity

This is the number of Units of items being dispatched for this line. This value cannot be more than the quantity of Items on Back order for this line (see below).

Reference: Text, Read-only

This is the unit of measure of the item that is being dispatched. The Dispatch qty specified is always in terms of this unit, and the number of single items that constitute this unit is displayed below the Unit field (unless that quantity is 1)

The Units for the Dispatch line are determined by the Sales order line and cannot be changed in the Dispatch.

When an item is dispatched, the number of single Items that are removed from stock is equal to the Dispatch Qty multiplied by the Unit qty .

Reference: Quantity, Read-only

This is the number of single Items that constitute the Unit for the line. If this number is 1 (for example, the Unit is each) then nothing will not be displayed.

References: Quantity, Read-only

This is the number of Units of items that are yet to be delivered for the Sales order line. When viewing the form in Idle mode, this quantity includes the quantity delivered on the current dispatch. Otherwise (if you’re in Add mode or Edit mode), this quantity does not include the quantity from the current Dispatch.

Reference: Quantity, Read-only

Information is under review for a new version and will be updated soon.

Reference: Text(10)

Information is under review for a new version and will be updated soon.

Reference: Memo, Expandable

Information is under review for a new version and will be updated soon.

Reference: Quantity, Read-only

Information is under review for a new version and will be updated soon.

Reference: Quantity, Read-only

Information is under review for a new version and will be updated soon.

Reference: Button

This button causes all lines from the associated sales order to be shown on the dispatch, regardless of whether the line has already been fully dispatched. This is important if you want to add a negative quantity to one or more lines to indicate that the items have come back from the customer and need to be re-dispatched.

Last edit: 26/05/20

Reference: Button

This button is a quick method of filling in the Dispatch qty for all lines with the quantity outstanding for that item. When a Dispatch is first created, the Dispatch Qty for each line is set to 0.

Reference: Button

The quantities on a dispatch will auto-fill to the amount scheduled. i.e. the total quantity scheduled for today or earlier minus the quantity already dispatched.

Last edit 21/11/19

Reference: Menu

This menu option automatically displays the Sales invoice form and creates a new Sales invoice for the current dispatch.

If only one dispatch is selected, the sales invoice form will be opened in edit mode with all the details from the dispatch filled in.

If more than one record is selected, the "perform action" window will be displayed before looping through the invoices. The option is given to proceed or cancel. Putting a number in the Pause period box will cause the loop to pause between invoice for the given number of seconds. Ticking the automated checkbox will cause the invoice addition to be automated. (update button pressed automatically).

When cancelling one of the invoices in the loop, if it is not the last one the user will be prompted to do one of the following:

• Cancel the remaining invoices in the loop
• Proceed while showing the prompt if they cancel again
• Proceed without showing the prompt for the rest of the loop

The details of the new Sales invoice can then be modified manually before it is updated, or it can be cancelled.

Last edit 29/01/20

Reference: Menu

This menu option automatically displays the Dispatch return form and creates a new Return for the current dispatch.

The details of the new Return can then be modified manually before it is updated, or it can be cancelled.

Reference: Menu

Information is under review for a new version and will be updated soon.