How to enter one Receipt as a prepayment against TWO or more sales orders

KB77

Overview

Sometimes a Customer will give you one amount of money to cover two or more Sales order prepayments. An Accentis receipt will only support one sales order allocation as the prepayment, so there is a minor adjustment to your process to achieve this. Essentially you will create two receipts, but there are two possible alternate processes as follows:

Process 1: Easier bank reconciliation

  1. Enter the Receipt once against a clearing account, and enter it for the full amount receipted.
    1. If you don’t have a clearing account, create an account for receipts clearing. Its value should always be zero
  2. Enter 2 x prepayments receipts – one for each order, allocating to the clearing account which will draw down on it. In the notes of each receipt, reference the cheque # or the clearing receipt

This makes your bank reconciliation cleaner.

Process 2: Direct receipt link for each prepayment, less data entry

  1. Enter 2 x prepayments receipts – one for each order, but only receipt the portion that is applicable to each sales order

This is easier data entry but is harder to reconcile because you will now see 2 x entries on your bank account reconciliation but only one entry on your bank statement

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