A Receipt allows you to record the receipt of payment by a Debtor and optionally allocate the payment to one or more Sales invoice. A Receipt is used whenever monies are received into your enterprise, not only by Debtors (Customers) but also bank interest, dividends or refunds.

A Receipt does not have to be allocated to any Sales Invoices, and it does not have to refer to a specific Debtor – for example, it can be an Interest Income account to which the amount is being allocated.

A Receipt can be in the form of Cash, Cheque or Direct Deposit. Any Receipts of Cash or Cheque must be deposited using the Deposit form, although you may flag them as a direct deposit into a cash on hand account if you intend using the cash directly. You can’t delete a Receipt if it has been deposited.

You cannot specify a Sales invoice more than once on a single Receipt, however a Sales invoice can appear on multiple Receipts. A Receipt is the only method by which you can pay amounts off a Sales invoice or flag a Sales invoice as having been paid.

A Receipt line allows you to enter zero or more Sales invoice numbers and allocate an amount from the receipt to each. The Amount received for a Sales invoice can only be updated by including the invoice in one or more Receipts and allocating an amount to it.

You don’t have to have any Sales Invoices for a Receipt, but you can only enter them if you have selected a Customer code for the Receipt.

A Receipt is referenced throughout the system by its Receipt # .