Payroll & HR Management

The Accentis Enterprise payroll system allows you to meet all your legal requirements for paying employees including ETP, PAYG withholding tax, superannuation, payroll tax, fringe benefits tax, state and federal awards, eligible termination payments, HECS, Medicare rebate, leave loading and a host of others.

Accentis Enterprise payroll has been designed so that pay runs can be processed quickly. A standard pay run with ordinary pay can be full processed with 6 mouse clicks in about 10 seconds. Adding various types of leave, overtime or bonuses is extremely fast so a more typical pay run can still be processed in a very short amount of time.

Upon termination with or without ETP amounts, Accentis Enterprise calculates all of the taxes and deductions currently required by legislation.

An unlimited number of user-defined pay items may be created in addition to those that are standard with Accentis Enterprise. You can define your own pay items for allowances before and after tax, additional tax, special leave-loading, income and deductions before and after tax.

An unlimited number of user-defined Leave items may be created in addition to those that are standard with Accentis Enterprise. You can define your own leave items for annual leave, sick leave or long service leave, including leave such as compassionate, carer’s, moving, bereavement, personal, RDOs or any other type of leave you require.

An unlimited number of entitlements may be created to cater for state and federal awards. Adding new employees under an award could not be easier and you can be sure that all their entitlements have been addressed.

An unlimited number of superannuation funds can be created and linked to employees, making it easy to conform to legislation requiring a choice of super funds for employees. At the end of each period, a separate remittance can be printed for each fund.

You can define an unlimited number of departments for the payroll, and link each employee to a default department (however, pay runs can specify that an employee worked for various departments).

An unlimited number of user-defined pay frequencies may be created, including weekly, fortnightly, 4-weekly and monthly pays. A separate “first pay” date can be specified for each pay frequency.

Each department defines its own General Ledger accounts for salary expenses and provisions, allowing you to create departmental sub-ledgers.

Because Accentis Enterprise is fully integrated, the job costing timesheets module makes use of the salary details in the payroll module to apportion costs for employees to jobs based on their timesheet entries. There’s no need to calculate manually how much each employee is costing for a job. Accentis Enterprise does it all for you. Even the pay rates and pay items can be specified directly on the timesheet (subject to permissions).

Each department can specify an hourly overheads amount that is factored into the job costing calculations on timesheet entries. This is a great way to allow for overheads recovery into the job costing module.

There is no practical limit to the number of employees that can be entered into the payroll system.

Employee codes can be changed at any time without affecting the history or any of the internal links to an employee. This is very handy if you use alpha-numeric codes for employees and they change their name through marriage, etc.

For each pay item that you pay an employee, you can define exactly when that pay item should be applied depending on the hours worked by the employee. This is perfect for defining an employee’s normal working hours and days versus what constitutes overtime and at what rate so that timesheets automatically select the correct pay item for you.

An unlimited number of date-stamped memos can be stored for each employee. This invaluable tool lets you record important notes such as pay rises, warnings, staff appraisals or any other event that should be recorded for an employee giving you a complete online history.

An employee may be subject to a pre-defined entitlement or award. However, you can override some or all these settings for a specific employee.

At any time, you can enter “Important notes for next pay run” for any employee. When the next pay run involving one of these employees is processed, their notes will pop up in front of the user. This system exists to ensure you don’t forget important information such as holidays, sick leave or other special pay requirements. No more sticky notes!

Each employee can have emergency contact details entered for them, which is particularly important from an HR perspective.

An employee can be flagged as requiring termination in the next pay run. When the next pay run for that employee is performed, the user is alerted to the fact that the employee is pending termination.

Personal and Human Resources (HR) information including allergies and relevant medical information, employment conditions, support for training and other information can be stored for each employee.

You can specify up to 6 payment methods for an employee’s pay, including fixed amounts, a percentage of their pay, or the remainder of their pay. Payment methods include cash, cheque or EFT.

Each employee can have their superannuation rates customised to include additional employer contributions.

Accentis Enterprise allows you to specify amounts of Fringe Benefits (FBA) as well Reportable Fringe Benefits (RFBA) amounts for each employee.

You can add some or all your employees to a pay run as required, there is no practical limit to the number of employees on a single pay run.

You can elect which leave items are displayed on the pay advice and which are not. For example, many employers elect not to show accrued sick leave or personal leave, however all leave is still accrued and accounted-for even if it is not displayed on pay advice.

You can divide your pay runs into multiple groups of employees and have them all open at once, even with different pay dates.

A pay run can be changed as many times as you wish until it is applied. You can enter a pay run and print reports from it, then continue to modify the pay run as required until you apply it.

Accentis Enterprise uses a powerful grid display for pay items that allows you to select arbitrary lines of pay for an employee and view the total hours, days or value. This provides an instant check that the correct number of holiday days have been taken without having to add lines up.

Subject to the appropriate permissions in Accentis Enterprise, you can completely un-apply, undo a pay run and start again if something went wrong. While this is not something that would be done regularly, it can be an invaluable feature when it is required. When the changes have been made, the pay run can be re-applied.

Every detail of every pay run is available for viewing, reporting or analysis at any time, even after the pay run has been applied. An end of year summary can even be printed months after it happened or an employee’s pays can be examined and reprinted to analyse their leave accruals.

All types of leave can be reset on an employee’s anniversary date, taking the balance back to zero.

When adding employees, a single click will add all employees that require payment. Alternatively, employees can be manually selected from a list.

Employees can be paid up to a specified date or you can specify that they be paid up to the end of their normal pay frequency, even for employees with different pay frequencies. All employees in the same pay run can be given separate Pay from and Pay to dates.

Every employee can be given an internal memo for a pay run allowing you to add text that the employee doesn’t see on their pay advice.

At any time, you can pay an employee for an arbitrary date range, whether that range is within the current pay period or not.

The payroll system can link directly to the job-costing timesheet module for selected employees, eliminating the need to re-enter hours and rates for payroll. Timesheets can include a rate and a pay item for each entry, providing complete and seamless integration with the payroll module. For salaried employees, a pay run will default to their normal hours and rates of pay.

All calculations and operations involving leave can be done so in hours as well as days, and Accentis Enterprise will perform appropriate conversions as required.

Accentis Enterprise features innovative QuickPay buttons for each employee. When processing a pay run for an employee, a single mouse click can increase or decrease your most-used pay items for that employee such as overtime, sick leave or holidays.

All payments for pay runs may be remitted electronically in a single step, creating a bank ABA file ready for transfer to your bank software.

Accentis Enterprise payroll has a great feature that allows the entry of notes for an employee so that you don’t forget things that must be manually checked or adjusted, such as special overtime provisions or one-off payments. These notes will remind you in a pop-up each time you perform a pay run for that employee until you remove the notes.

Employees can be emailed advice that they were paid, not including actual amounts but summarising their leave entitlements.

One of the most innovative features of Accentis Enterprise is its ability to monitor and adjust employees’ leave provisions constantly to ensure that the amount is in line with their current rate of pay. When an employee is given a pay rise, you can be sure that the provision account will be adjusted to allow for the new pay rate.

Support is provided for salary sacrificing arrangements including superannuation salary sacrifices. Reports show the amount of Superannuation Guarantee contributions as distinct from salary sacrifice contributions and Employee contributions.

An employee’s pay advice from any past pay run can be viewed or printed at any time.

Each employee can be assigned a Job costing rate as distinct from their actual hourly rate. This separate rate is used for job costing calculations and may be calculated to incorporate overheads for the employee.

You don’t have to wait to apply a pay run before printing reports for it. Accentis Enterprise will warn you when printing these reports that the leave accruals have not yet been applied. However, you are given the flexibility to print out your pending pay run before applying it.

When processing a pay run, each employee entry changes colour after they have been processed, enabling immediate tracking of which employees are still to be processed for a pay run. This status is remembered so that, if the pay run is continued the following day, unprocessed employees are still highlighted.

An unlimited number of human resources records can be entered into Accentis Enterprise, allowing you to build an entire database.

Whenever the contact details or address information of an HR entry is changed, you have the option of automatically updating the corresponding information in the payroll system. This allows you added flexibility of maintaining information in the HR system independent form the payroll system.

The ability to link a HR record to one or more payroll records within Accentis Enterprise ensures that you can record when and for which employee records and HR entry have been linked currently or in the past.

The flexibility of the Accentis Enterprise Human Resources system enables you to define an unlimited number of achievements for a person, such as qualifications, tickets, training courses, inductions, etc. Each Achievement can be assigned an arbitrary grouping and an unlimited number of these achievements can be assigned to any HR entry.

Accentis Enterprise HR allows you to link documents to an HR record relating to a person’s qualifications, inductions, tickets or any scanned document that may be relevant for the person.

A photograph of each person listed in the HR system can be attached to their information and displayed as their data is retrieved, allowing you to record and even to print photo IDs.