Supply Chain Management Software

The Accentis Enterprise Suppliers and purchasing module is all you will need to effectively and efficiently manage your entire supply chain from obtaining quotations of goods to be supplied right through to electronic remittance of payments.

System-wide requirements reporting and the ability to see at a glance outstanding backorders from suppliers ensure a well-oiled supply chain. Automated purchasing via a range of customisable requirements, demand and historical usage analysis reports facilitate optimum and error-free procurement and ensure that you only buy what you need, when you need it and from the best supplier.

Electronic payments, automated email remittance and supplier price list importing are just some of the many features that will optimise your staff resources and reduce data entry so that daily tasks are completed faster and more accurately.

Supply chain management system & purchase order software functional capabilities at a glance…

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Quotations - Purchase order software

Purchase order quotations can be issued to suppliers requesting a quote on specified parts which can easily be converted to a genuine purchase order once accepted.

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Ranked and set up as the preferred supplier

Suppliers can be ranked and set up as the preferred supplier on a part by part basis ensuring that you buy from the best source at all times.

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A purchase order approvals

A purchase order approvals process allows you to restrict and monitor purchasing activities by staff as required.

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Supplier’s part codes

Supplier’s part codes can be stored and displayed on purchase order printouts, eliminating any confusion about which parts you require.

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Full support for inter-branch purchases

Full support for inter-branch purchases provides a mechanism of inter-company purchases that do not affect your balance sheet.

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Allocate different jobs to each purchase order line

You can allocate a different job to each line of a purchase order giving you the flexibility to order goods for multiple jobs without requiring separate purchase orders.

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Warnings, checks and balances

A system of warnings, checks and balances are active during every step of the purchasing process ensuring that specified limits and thresholds are not violated.

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Unlimited number of years of historical data

An unlimited number of years of historical data gives you the power to perform complete historical analyses of purchasing trends, sale price movements, product popularity or payment history.

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Links to your supplier’s web site

Links to your supplier’s web site gives you instant access to data sheets, product specifications, catalogues or price lists.

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ABN validity check

A built-in ASIC ABN validity check is just one of the many innovations ensuring that your data is of the highest integrity

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Multiple units of measure

Multiple units of measure with conversion factors make it possible to purchase in any unit of measure you choose and have the system automatically convert to your base unit upon receipt.

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Computer printed cheques

Computer printed cheques are fully supported where EFT is not an option for suppliers, taking the cheque writing and signing process down to just seconds.

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Electronic payments

Electronic payments make paying your suppliers even faster and easier, with direct upload of data to bank software or the internet saving time and eliminating data entry errors.

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Prepayments for supplier invoices

Prepayments for supplier invoices allow foolproof tracking and maintenance of payments in advance and automatic allocation to invoices as they arrive.

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Automated email remittance notification

Automated email remittance notification after paying suppliers by either cheque or EFT will not only save postage or faxing costs but will slash the time take to process supplier remittance notifications.

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Payments to suppliers can be suspended

Payments to suppliers can be suspended for specified invoices allowing you to pay outstanding invoices while ensuring that disputed payables remain outstanding until the issue has been resolved.

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Smart supplier invoice amounts entry

Intelligent supplier invoice amount entry allows you to enter the line details of an invoice as either total including tax, total excluding tax or individual line price. You will never have to get the calculator out again when entering invoices.

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Date and time-stamped memos

Date and time-stamped memos can be attached to suppliers, invoices, purchase orders or even receive dockets so that all relevant information can be stored and retrieved for later reference.

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Payments to suppliers can be suspended

Payments to suppliers can be suspended for specified invoices allowing you to pay outstanding invoices while ensuring that disputed payables remain outstanding until the issue has been resolved.

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Smart supplier invoice amounts entry

Intelligent supplier invoice amount entry allows you to enter the line details of an invoice as either total including tax, total excluding tax or individual line price. You will never have to get the calculator out again when entering invoices.

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Date and time-stamped memos

Date and time-stamped memos can be attached to suppliers, invoices, purchase orders or even receive dockets so that all relevant information can be stored and retrieved for later reference.

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Single-click duplication of payment or invoice

Single-click duplication of payment or invoice records makes it a simple and time-saving task to enter similar data without the requirement to re-type everything.

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Schedule delivery support

Schedule delivery support on purchases allows you to dictate your terms of delivery to your suppliers. You may specify any number of scheduled drops for products on a line by line basis.

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Partial payments, partial invoicing and partial receiving

Partial payments, partial invoicing and partial receiving are fully supported and backed up by a range of reports that let you monitor the exact state of all transactions.

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Duplicate invoice number checks

Duplicate invoice number checks ensure that you don’t inadvertently enter a supplier’s invoice more than once.

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Minimum order quantity warnings

Minimum order quantity warnings ensure that you don’t order below your supplier’s specified minimum quantity and therefore avoid costly penalties.

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Automated remittance

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Electronic bank transfers

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Recurring invoices

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Recurring payments

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Reporting and analysis

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Procurement schedules

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Supply chain management

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Suppliers management

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Purchase quote requests

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Purchase orders

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Goods inward/receives

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Goods returns

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Supplier invoices

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Manual payments

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Supplier payments

If you are ready to get started, contact us to find out more.