Time and Attendance

The Accentis Time Clock is a live, networked time and attendance software recording system that enables your staff to record when they arrive and leave the workplace and when they start or stop any given task. Workforce Management is a key component of any successful business.

Working in harmony with the Payroll, Manufacturing and Job costing modules, the Accentis Time Clock can be interfaced to a range of barcode, biometric or radio-frequency identification (RFID) peripherals to produce one of the most robust, efficient yet simple to use time and attendance software systems.

Would you like more information on Accentis Enterprise?

Does any of the following sound familiar?
  • Your payroll clerk can’t tell if the staff member wrote a 5 or an 8 on their time sheet, because they were rushing to get out the door!
  • Your manager took a night off unexpectedly, and all staff signed off at the same time with no one to verify
  • Staff don’t submit time sheets on time, or at all, and payday becomes a nightmare
  • Complaints start rolling in on payday because their pay was incorrect to the time they claim they have worked
  • Managers are unable to budget effectively due to poor time keeping records

Automatic Records

Eliminate the need for staff to have to manually record the time they are at work. They can start a job, go on a break, come back to work and leave for the day, it’s smarter and faster.

Accurate Information

Enjoy the experience of accurate reports of machine usage, employee attendance, efficiency and any idle time. No more calculations of manual overtime hours and rates.

Seamless Integrations

When combined with Payroll, Manufacturing and Job Costing modules, the power of Accentis really shines. Data is shared across modules for enhanced reporting.

Peripheral Support

Accentis easily interfaces to barcode readers, RFID tags or biometric scanners, including fingerprint, palm or eye. We recommend Aussie Time Sheets for solid record collection.

We integrate with peripherals from Aussie Time Sheets

Aussie Time Sheets

Aussie Time Sheets offer simple and effective time and attendance systems for businesses of any size. If your business has employees, then you need a time and attendance system. But only the right system will save you both time and money.

Collecting time records is made easy with our time clock systems. Traditional Bundy Clocks, Fingerprint Clocks, Swipe Cards, Face Scan Clocks and now Phone apps and Web Clocking, we have the right solution to meet your time recording needs.

Accentis Workforce Management Time Clock features

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Record when staff arrive & leave the workplace
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Display a history of the employee’s work
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Record when staff start and stop any job or work order
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Displays a daily history of the employee’s work
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Displays what each employee is currently working on
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Interfaces to barcode readers, RFID tags or biometric scanners
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Automatically calculates penalty rates based on employee hours schedules
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Seamless integration with Accentis Manufacturing, Payroll and Job Costing
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Can be installed on panel-PC’s, touch-screens or kiosks

Employee Time Tracking Software Overview

Accentis Time Clock has been designed to replace the traditional manual bundy clock in use in many workplaces. Employees can Clock ON when they arrive at work and Clock OFF when they finish for the day. The functionality within Accentis Time Clock goes far beyond these basic functions however. Throughout the day, employees may work on one or more Jobs or Work orders.

Accentis Time Clock allows the start and stop times for these activities to be recorded as timesheet entries which are then transferred automatically into the Payroll system. This functionality provides tremendous savings in time and overheads and also offers improved accountability and tracking of work time and costs.

To ensure accurate entry of information, Accentis Time Clock is barcode driven and automatically applies times to activities. This cuts down on user entry errors and ensures that the times recorded for employee activities represent when the employee actually performed the activity.

Time Clock System Specifications

Platform and environment
The Accentis Time Clock forms a part of the Accentis Enterprise business management software system. It must be run within a Windows-based operating system on a PC conforming to the Accentis Enterprise system specifications.

Staff identification peripherals
The Accentis Time Clock identifies the current user by interfacing to any device that produces an employee identification code via a physical or virtual COM port. This can include, but is not limited to:

  • Barcode readers
  • RFID tag readers
  • Palm print scanners
  • Thumb or fingerprint scanners
  • Retina scanners

Job / work order identification peripherals
The Accentis Time Clock identifies a job, work order or work order route using a barcode scanner and a barcode printed on a work sheet or label according to the Accentis barcode specification. Any other method of data collection may be used providing that the Accentis barcode numeric protocol is preserved.

Event recording capabilities
The Accentis Time Clock records events that are initiated by an employee. It can record the time, down to the nearest multiple of minutes (specified within the program) at which an employee:

  • Arrived at a workplace
  • Began or completed working on a job or a work order
  • Began or completed working on a job’s cost centre or a work order’s route
  • Left the workplace (either at the end of the day or for a lunch break)
Additional information generated
The information recorded by the Accentis Time Clock includes:

  • The payroll Pay Item that should be used for each time event
  • The employee’s rate of pay that should be used
  • The employee’s job costing rate that should be used

Information displayed on the console
The Accentis Time Clock can display the following information: A list of employees showing the current job or work order on which the employee is working A history of Time Clock events for an employee Direct integration with the Accentis payroll system allows for a seamless flow of information to the next pay run and eliminates the need for manual data entry.

Worked example of actual time and money savings
A commercial shopfitting outfit has 41 staff of which 30 manually write up daily timesheets. Employees spend on average 5 minutes each day noting dates, times and hours worked for each job they work.

On a daily basis these timesheets are collated and checked by Ami, the accounts assistant. Ami typically takes 25 minutes to enter timesheet data into the payroll system. Each Wednesday the payroll officer, Jenny, checks the overall times and confirms pay rates and amounts for each employee, then initiates a pay run. Jenny spends 2.5 hours for this task.

Each employees average hourly cost is $23/hr, While Ami and Jenny’s hourly costs are $22/hr and $28.50 respectivly.

Let’s expand this out:

  • $23/hr x 5 minutes x 30 employees x 5 days per week = $287.50 per week in total for employees
  • $22/hr x 25 minutes x 5 days = $45.80 per week for Ami
  • $28.50/hr x 2.5 hours = $71.25 per week for Jenny

That’s a total cost of $404.55 per week x 52 weeks which equates to a saving of over $21,000 each and every year by simply using the Accentis Time clock.

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